Inventory Manager

The Production & Cannabis Inventory Manager oversees all operational inventory, post-harvest logistics, compliant product tracking, and inventory reconciliation for our commercial cannabis cultivation facility. This role is responsible for ensuring 100% compliance with New Mexico Cannabis Control Division (CCD) regulations, managing the state-mandated New Mexico Seed-to-Sale System (NMS2S), maintaining vault security, and streamlining post-harvest through packaging workflows.

​The ideal candidate possesses exceptional organizational skills, strict attention to detail, and deep familiarity with commercial cultivation inventory workflows (fresh frozen, dry flower, curing, wholesale staging, and waste destruction).

​Essential Duties & Responsibilities:

​1. State Track & Trace Compliance (CCD / NMS2S)

​Oversee and execute all daily data entry, batch creations, transfers, and inventory adjustments in NMS2S and internal ERP software.

​Apply, manage, and verify official state plant and package RFID tags across all growth stages, harvest batches, bulk storage, and wholesale finished goods.

​Perform required monthly inventory reconciliations (and daily internal spot-checks) across all storage areas, identifying and rectifying any discrepancies between physical inventory and system records.

​Prepare state-compliant Manifests (COAs attached) for all wholesale transfers, inter-company movements, or third-party testing laboratory submittals.

​Oversee and document state-compliant waste destruction, plant loss, and product disposal per NMAC 16.8 rules.

​2. Physical Inventory & Vault Management ​Maintain a clean, highly organized, and secure primary inventory vault and limited-access storage zones in compliance with NMAC 16.8.2 security standards.

​Track bulk biomass, dried flower, fresh frozen, untrimmed material, and finished consumer packaging throughout the cure, tote, and storage stages.

​Oversee moisture, environmental monitoring logs, and curing protocols (e.g., bin/tote monitoring, relative humidity tracking) within the inventory vault. ​Manage non-cannabis production inventory, including packaging supplies, bags, totes, nitrogen flush supplies, labels, and trim/harvest consumables.

​3. Sampling, Testing, & Wholesale Logistics

​Coordinate with third-party NM-licensed testing laboratories for mandatory compliance sampling and COA (Certificate of Analysis) generation.

​Quarantine, label, and segregate all pending test batches in NMS2S and physical storage until passing test results are received.

​Prepare and stage wholesale orders, verifying batch numbers, weights, child-resistant/compliant packaging, and state-mandated labeling requirements prior to fulfillment.

​4. Operations & Reporting

​Collaborate with Cultivation and Post-Harvest Lead Teams to forecast yields, track harvest loss/gain metrics, and monitor post-harvest conversion rates (wet weight to dry weight).

​Generate daily, weekly, and monthly inventory valuation and yield reports for management and corporate accounting. ​Serve as the primary point of contact during NM CCD inventory audits, state inspections, or third-party compliance reviews.

​Qualifications & Requirements

​Age Requirement: Must be at least 21 years of age (NM State Regulation). ​Background Check: Must pass a state-mandated background check.

​Education: High School Diploma or GED required; Bachelor's degree in Supply Chain, Business, Agriculture, or related field preferred.

​Experience:

​Minimum 2+ years of direct inventory management experience in a licensed commercial cannabis environment (cultivation, processing, or distribution preferred).

​Demonstrated hands-on experience using state-mandated track-and-sale software, specifically the New Mexico Seed-to-Sale System (NMS2S).

​Regulatory Knowledge: Firm understanding of New Mexico Cannabis Control Division (CCD) rules under NMAC 16.8, including track-and-trace, packaging, testing, and vault security guidelines.

​Technical Skills: Advanced proficiency in MS Excel / Google Sheets, warehouse management software (WMS), and digital metric scales.

​Physical Requirements & Working Conditions

​Physical Demands: Ability to lift up to 50 lbs unassisted; frequent bending, standing, reaching, and walking across cultivation and vault spaces.

​Work Environment: Exposure to agricultural environment, high odor/cannabis terpenes, variable temperature/humidity zones (cure room/vault), and strict security protocol zones.

​Key Performance Indicators (KPIs) ​0% Audit Discrepancy:

Maintaining a 100% reconciliation match between physical inventory and NMS2S records.

​Order Fulfillment Accuracy:

100% accuracy on batch numbers, weights, and manifests for outgoing wholesale shipments.

​Loss Minimization: Accurately tracking yield conversion rates and minimizing unaccounted shrinkage across drying, curing, and packaging cycles.