Engineering Receptionist

We are seeking a Receptionist to serve as the company’s solo front desk representative, reporting directly to the Owner. This role welcomes visitors, manages phone and mail communications, provides clerical and invoice support, and maintains an organized reception area. The position offers opportunities for administrative cross-training and an Office Manager pathway, with no travel required.

Responsibilities

• Greet visitors, collect pertinent information, and notify appropriate personnel of arrivals.
• Answer and route telephone calls and accurately take and deliver messages.
• Accept and sign for packages and notify recipients of deliveries.
• Provide visitor information and respond to inquiries.
• Perform routine clerical support, including filing and data entry.
• Create and edit invoices based on provided direction.
• Retrieve, sort, and distribute mail.
• Maintain clean and orderly reception and break room areas.
• Learn and use project management software.

Required Qualifications

• High school diploma or equivalent.
• Some previous work-related experience.
• Excellent verbal and written communication skills.
• Service orientation and customer service skills.
• Critical thinking and active listening skills.
• Ability to learn and use project management software.

Preferred Qualifications

• Entry-level experience in reception or front desk administration.
• Microsoft Office proficiency.
• Experience with telephone systems, data entry, or invoice processing.
• Strong written communication and active listening skills.
• Customer service experience.

Structural engineering firm with 8 full-time employees.