Administrative Office Coordinator

We're is seeking a highly organized, detail-oriented, and proactive Administrative Office Coordinator to oversee daily office operations and support a welcoming, engaging, and efficient workplace environment.

This highly visible, people-facing role is ideal for someone who enjoys building relationships, engaging with employees and visitors, coordinating activities, and managing multiple priorities independently. The successful candidate will play an important role in keeping site operations running smoothly while helping foster a positive workplace culture.

Key Responsibilities

• Oversee daily office operations to maintain an organized, efficient, and professional work environment.
• Serve as a primary point of contact for employees, visitors, candidates, and vendors, creating a welcoming office experience.
• Build relationships and actively engage with employees across the site to promote a connected, people-focused workplace.
• Plan and coordinate employee engagement initiatives, office activities, and site events.
• Manage incoming requests, prioritize competing needs, and ensure timely follow-up and resolution.
• Prepare, edit, and distribute professional correspondence and internal communications.
• Coordinate conference room scheduling, meeting logistics, and onsite meeting support.
• Maintain office supplies, equipment, and inventory while supporting cost-effective operations.
• Provide administrative coordination and support for internal teams and special projects.

Required Qualifications

• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities, work independently, and demonstrate consistent follow-through.
• A proactive, service-oriented approach with strong interpersonal and relationship-building skills.
• Ability to maintain a professional, welcoming, and engaging office environment.

Preferred Qualifications

• Experience in event planning, employee engagement, or workplace culture initiatives.
• Previous experience in office management, facilities coordination, or administrative operations.

Collaborative LLC is an equal opportunity employer.