Executive Assistant Foundation

We are seeking an Executive Assistant to the CEO at a foundation

An Executive Assistant to the CEO at a foundation manages high-level administrative tasks, acts as a primary liaison to the Board of Directors, and protects the chief executive's time to advance the organization's philanthropic mission. 

Core Responsibilities

• Executive Support & Calendar Management: Manage complex calendars, coordinate travel itineraries, draft correspondence, and prepare expense reports for the President and CEO. 
  Archstone Foundation +1
• Board of Directors Liaison: Serve as the primary administrative point of contact for the Board of Directors, organizing meeting schedules, assembling board packets, and recording official minutes. 
  Stakeholder & Partner Communication: Act as a professional bridge between the CEO and external partners, including nonprofit leaders, community stakeholders, donors, and government officials. 
  Oracle +1
• Meeting & Event Preparation: Draft agendas, conduct background research, coordinate presentations, and track action items or follow-ups coming out of executive meetings. 
  Center for Nonprofit Excellence 
• Special Projects: Support cross-functional foundation initiatives, donor tracking, or governance records management with high discretion and confidentiality. 

Typical Qualifications & Requirements

• Experience:10+ years of senior administrative experience supporting C-suite executives or a Board of Directors, ideally within a nonprofit or philanthropic foundation. 
  Mary Reynolds Babcock Foundation
• Discretion & Judgment: Exceptional ability to handle sensitive personnel, donor, and strategic data with strict confidentiality and sound independent judgment. 
• Organizational Skills: Superior multitasking, time-management, and problem-solving abilities in a fast-paced environment. 
  
• Technical Proficiency: Advanced command of office productivity suites (Microsoft Office, Google Workspace), virtual meeting tools, and CRM/database platforms. 
• Communication: Outstanding written and verbal communication skills with a polished, service-oriented demeanor. 

Preparation: Ensure the CEO is thoroughly prepared for all engagements. Conduct background research on partners, draft meeting agendas, coordinate slide presentations, and track post-meeting deliverables.

• Project Management & Collaboration: Act as a central hub between the CEO and the leadership team. Manage special operational projects, track cross-departmental deadlines, and handle sensitive personnel and grantee data with absolute discretion.

Compensation & Benefits

• Salary: $ 80,000 - $ 110,000, commensurate with experience.
• Benefits: Comprehensive health, dental, and vision insurance; [Insert %] 401(k)(PTO) and paid holidays