Human Resources (HR) Assistant

We are looking for a detail-oriented Human Resources (HR) Assistant to support recruiting and day-to-day HR administration in California. This is a Contract to Permanent position suited for someone who can manage multiple tasks, maintain accurate records, and provide a positive experience for candidates and employees. The role will contribute to recruitment coordination, onboarding preparation, file maintenance, and general clerical support while handling sensitive information with discretion.

Responsibilities:

• Coordinate interview logistics by arranging schedules, confirming availability, and communicating details to candidates and interview panel members.

• Support recruiting operations by posting openings, monitoring applicant activity, maintaining recruitment records, and assisting with initial application screening based on established guidelines.

• Provide timely communication to applicants throughout the recruitment process and prepare recruitment materials needed for interviews and related activities.

• Maintain applicant tracking information, organize interview packets, update interview content when needed, and ensure recruitment documentation is properly stored.

• Assist with the administration of bilingual assessments and help maintain internal and external job posting channels.

• Process employee status updates such as new employee entries, transfers, promotions, department changes, and pay class revisions within HR information systems.

• Create and maintain personnel, medical, I-9, and related HR files, and support regular audits to verify completeness, accuracy, and compliance.

• Help coordinate onboarding and orientation activities by preparing materials, tracking attendance responses, and ensuring a welcoming start for new employees.

• Perform general administrative duties for the HR team, including data entry, report preparation, correspondence, filing, copying, and mail distribution while safeguarding confidential records.

• Prior experience providing administrative support in a human resources, recruiting, or office environment.
• Working knowledge of HR administration practices, including onboarding, recordkeeping, and recruitment coordination.
• Experience using HRIS platforms or applicant tracking systems to enter, update, and maintain employee or candidate data.
• Strong organizational skills with the ability to manage schedules, documentation, and multiple priorities accurately.
• Clear written and verbal communication skills for interacting with candidates, employees, and internal stakeholders.
• Ability to handle confidential information with professionalism and sound judgment.
• Proficiency in data entry, document management, and standard office software applications.
• Experience supporting recruiting activities, screening processes, or employee relations tasks is preferred.