Project Accounting Analyst, Revenue Recognition & Job Costing

Project Accounting Analyst, Revenue Recognition & Job Costing A day in the role

You begin by scanning daily bank activity, posting and coding every transaction precisely to the right general ledger accounts and customers. From there, you prepare recurring and adjusting journal entries—covering items like commissions accruals, installation labor, subcontractor expenses, and even battery allocations—so the books reflect reality. Monthly, you reconcile balance sheet accounts to ensure the ledger is accurate end-to-end.

Midday, you pivot to receivables. You reconcile the A/R aging and partner with sales and operations to chase outstanding amounts. You uphold GAAP by recognizing revenue only once installations are complete and other defined financial triggers occur. You reclassify deferred or unearned revenue as needed, and you assemble documentation that supports clean cutoff and tight matching of revenue with related costs.

In the afternoon, you manage payables and vendors. You enter and reconcile material invoices with correct job codes and verify receipts before approval. You process payments to subcontractors and service providers, confirming W-9s and checking for 1099 eligibility where appropriate. You reconcile vendor statements, clear discrepancies, and support month-end AP accruals for project-related costs still outstanding.

As the day closes, you turn to payroll and commissions. You review commission data from internal systems tied to job milestones and contract terms, coordinating with project management and sales operations to validate eligibility for initial and final payouts. You maintain internal schedules that track approvals and timing, record every commission to the correct job or customer, and ensure amounts tie back to payroll disbursements. You also post payroll journal entries and reconcile payroll-related accounts monthly. All of this feeds a timely, accurate monthly close.

Core responsibilities

• Full-cycle GL ownership: daily bank monitoring, transaction posting, accruals (commissions, installation labor, subcontractors, battery allocations), and monthly reconciliations.
• Accounts receivable and GAAP revenue recognition: A/R aging reconciliations, cross-functional follow-up, recognition only upon completed installations and other triggers, reclassification of deferred/unearned revenue, and documentation to support cutoff and matching.
• Accounts payable and vendor management: invoice entry and reconciliation with proper job coding and receipt verification; subcontractor/service provider payments with W-9 verification and 1099 eligibility checks; vendor statement reconciliations; and project AP accruals at month-end.
• Payroll and commission accounting: validate commission data tied to milestones and contracts; confirm eligibility with PM and sales ops; track approvals and timing; record allocations to jobs/customers; tie to payroll disbursements; and reconcile payroll accounts monthly.
• Monthly close: contribute entries, reconciliations, and schedules that ensure accurate, timely financial statements.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related discipline.
• 2–3 years of accounting experience, ideally in a corporate environment.
• Proficiency with accounting software and Microsoft Excel.
• Exceptional attention to detail and accuracy.
• Strong analytical and problem-solving capabilities.
• Comfort working both independently and within a team.
• Clear written and verbal communication skills.
• CPA license or active pursuit of certification is a plus.

You should be proficient in

• Bachelor's Degree
• Bookkeeping
• Accounts Payable (AP)
• Accounts Receivable (AR)
• Bank Reconciliation