Administrative Technician (JR-

Abacus Staffing, a leading provider of comprehensive employment/placement

solutions, is seeking market talent. We offer meaningful and long-term employment

opportunities, a competitive pay structure and outstanding customer service to a

workforce of more than 20,000, nationally.

Job Title: Administrative Technician
Location: Virginia Beach, VA
Pay Rate: $19.48 per hour
Schedule: Monday - Friday | 8:30 AM - 5:00 PM

Job Summary

We are seeking a detail-oriented Administrative Technician to support Child Welfare and administrative operations within a busy office environment. This position is responsible for providing advanced administrative support, maintaining records, coordinating meetings, preparing reports and correspondence, supporting onboarding and training efforts, and ensuring accurate case file management. The ideal candidate will possess excellent organizational, communication, and computer skills and be able to work effectively in a fast-paced team setting.

Key Responsibilities

Administrative Support

• Document team consultations, family partnership meetings, staff meetings, and workgroup meetings.
• Accurately record meeting minutes and prepare professional correspondence and PowerPoint presentations.
• Schedule administrative meetings and maintain calendars as needed.
• Respond to internal and external inquiries, complaints, and requests for information.

Reporting & Data Management

• Prepare and enter accurate data into reports, records, spreadsheets, and databases.
• Compile statistical and narrative data into reports for management review.
• Generate recurring reports to support departmental decision-making.
• Conduct research using available resources to support division projects and initiatives.
• Develop and maintain databases tracking training records, certifications, competencies, and licensure requirements.

Records & Case File Management

• Open new case files and verify demographic information.
• Ensure all required file sections and documentation are complete.
• Coordinate case file transfers between program areas.
• Maintain filing systems for active and closed case records.
• Process requests for closed case records.
• Utilize electronic tracking systems to monitor case movement and filing activities.
• Return incomplete files to supervisors for correction.

Correspondence & Forms Processing

• Generate disposition letters, face sheets, diligent search letters, and other supporting documentation.
• Route documents for administrative review and signatures.
• Mail certified and regular correspondence.
• Distribute Child Welfare forms and track daily processing activities.

Minimum Qualifications

• Any combination of education beyond high school and/or experience equivalent to four (4) years in fields utilizing administrative, clerical, records management, or related skills.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage confidential information and maintain accurate records.

Required Screenings

Selected candidates must successfully complete:

• Fingerprinting for Barrier Crimes
• Child Protective Services (CPS) Check
• DMV Driving Record Check

Preferred Skills

• Experience working in Human Services, Child Welfare, Social Services, or a government environment.
• Knowledge of records management and case file maintenance.
• Experience preparing reports, managing databases, and coordinating administrative processes.

Weekly pay and benefits available!

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