Plant Admin Assistant

Plant Admin Assistant
 
Louisville, KY |  $22-25/hour | Monday-Friday,  8:00 AM-4:30 PM |  On-Site
 
Job Summary

Snelling is seeking an organized and detail-oriented Plant Admin Assistant to support a busy production facility in Louisville. This position plays an important role in supporting daily production and shipping operations by ensuring product paperwork, inventory information, customer documentation, and accounting records are accurate and up to date.
The ideal candidate is comfortable working with detailed information, entering data accurately, coordinating paperwork across multiple departments, and following established processes. This is an on-site position; remote or hybrid work is not available.
 
Top job duties of admin role to include but not limited to:

1. Manage uniforms( track missing or returned uniforms, address improper sizing, poor quality, excessive cost)
2. Interface with inventory management system and process necessary documents
3. Manage mail room and stock supplies in various offices (front office and Resource recovery)
4. Complete out bound tickets (enter, file, reconcile)
5. Complete paperwork for outbound fuel sales
6. Order maintenance materials as needed to support department
7. Assist with month end inventory management and reconciliation
8. Evaluate current information flows and identify areas for improvement
9. File documents for correct number of years
10. Classify recycled products for billing

Qualifications

• Previous administrative, operations, production, shipping, logistics, or accounting support experience preferred.
• Strong attention to detail and accuracy.
• Comfortable working with numbers, records, and detailed documentation.
• Strong computer skills and ability to learn internal systems quickly.
• Proficiency with Microsoft Office, particularly Excel.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities while meeting daily deadlines.
• Good written and verbal communication skills.
• Ability to work independently while communicating effectively with production, accounting, customer service, and management teams.
• High school diploma or equivalent required.

Schedule & Compensation

• Monday-Friday, 8:00 AM-4:30 PM
• Approximately $22-$25/hour
• On-site in Louisville, KY
• No hybrid or remote option

Why This Role?

This is a great opportunity for an organized administrative professional who enjoys being closely involved with day-to-day operations. The position offers variety and the opportunity to work across production, shipping, accounting, and customer service functions while playing a key role in keeping the facility's operations running smoothly.