Accounts Payable Specialist

We’re hiring an Accounts Payable Specialist.

Job Summary:
The Accounts Payable Team is seeking a detail-oriented and highly organized Accounts Payable Specialist with a strong background in high volume construction A/P processes. This position is ideal for someone who enjoys working in a fast-paced accounting environment, solving problems, working with vendors and ensuring invoices and payments are processed accurately and on time. You'll work with multiple locations and business entities and gain exposure to a large, multi-company accounting operation.

Our Accounts Payable team is entering an exciting period of transformation. We are evaluating our processes, technology, and systems with the goal of creating a more automated, efficient, and scalable AP function.  We're looking for someone who wants to be part of that journey.

In addition to the core responsibilities of accounts payable, you'll have the opportunity to help identify process improvements, eliminate unnecessary manual work, participate in automation initiatives, and help rethink how A/P supports our businesses. This isn't just an opportunity to fill an A/P seat. It's an opportunity to help shape what the function becomes.

Job Duties & Responsibilities:

• Process vendor invoices and payments accurately and timely
• Review invoices for proper approvals, coding and documentation
• Code invoices to appropriate general ledger accounts, locations and entities
• Reconcile vendor statements and research discrepancies
• Work directly with vendors and internal teams to resolve invoice and payment questions
• Set up and maintain vendors in the ERP system
• Obtain and maintain vendor documentation, including W-9s
• Assist with month-end AP accruals
• Assist with use-tax tracking and reporting
• Follow established accounting controls and approval procedures
• Support other AP and accounting projects as needed

Core Competencies: The expected behaviors of all team members that align with Our Values and Our Commitments:

• Integrity & Organizational Awareness 
• Customer First Focus 
• Planning & Results Orientation 
• Teamwork, Safety & Collaboration 
• Problem Solving & Decision Making
• Creativity & Innovation

Job-Based Competencies:

• Financial Technical Ability 
• Analytical & Strategic Skills
• Technology & Systems 
• Financial Management 
• Professional Skills

Experience & Qualifications: (Required or Preferred)

• Required:
• Prior accounts payable, accounting or related experience
• Strong attention to detail and organizational skills
• Ability to manage a high volume of transactions and competing priorities
• Comfortable working with accounting systems and Microsoft Excel
• Strong communication and problem-solving skills
• Preferred:
• 2+ years of accounts payable experience
• Experience working in a multi-location or multi-entity organization
• ERP experience
• Manufacturing, construction or distribution industry experience
• Associate degree in accounting, finance or business
• Licenses/Certificates: None

Work Environment:

• Work is performed in an Office environment.
• No Travel required
• Typical work hours/shifts: 8:00a-5:00p, 40 hours per week

Physical & Work Expectations:

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

• Frequent standing, walking, bending, reaching, or handling materials/equipment.
• Occasional climbing, kneeling, crawling, or lifting/moving up to 25 pounds.
• Ability to concentrate, follow detailed instructions, communicate effectively, and safely perform job duties.
• May require the operation of specific tools, equipment, or vehicles associated with the position.

Ontech Talent, is where innovation meets expertise in the dynamic realm of IT and Engineering recruiting and staffing. Founded by industry visionary Nicole Whitbeck Dohnal, Ontech Talent has emerged as the premier strategic partner for Fortune mid to large companies seeking unparalleled talent solutions.