Office Manager/Administrative Assistant

1. Ensure that all visitors/traffic/employees report to front desk with purpose of visit prior to

proceeding to office and/or shop/yard area.

2. Abide by company policies and handbooks

3. Assist in smooth overall office operations, assisting in various tasks as necessary.

4. Keep all information pertaining to companies confidential and non-disclosed.

5. Ensure offices are clean and in acceptable order, all areas, every day.

6. Answer phone calls and redirect them when necessary, in a professional manner.

7. Prepare correspondence, memos, and forms regarding projects and employees as

needed.

8. File and update contact information of employees, customers, suppliers, vendors, etc.

9. Develop and maintain filing system. All documents pertaining to the companies must be

filed by the end of the day Friday each week

10. Check frequently levels of office supplies and replace

11. Document expenses and turn in reports

12. Attend all required meetings, transcribe and provide minutes for such meetings to VP of

Operations and/or President and uploaded into the appropriate project in Sage.

13. All errands for banking and office management

14. Management of all incoming and outgoing mail, including Account Payable checks, with

the correct lien waivers.

15. Assist with aspects of Human Resources including job advertising, onboarding, new hire

paperwork, vacation tracking, tardy, absences, etc..

16. Maintain professional and technical knowledge by attending educational workshops;

reviewing professional publications; establishing personal networks; participating in

professional societies.

17. Maintain accurate employee records of absences, tardies, time-off, etc. utilizing company

approved HR software.

18. Aid in Apprenticeship classes, documentation, sign in sheets, classroom tools, scheduling

of classes, and implementation of classes.

19. Assuring the proper amount of apprenticeship classes are scheduled and performed per

agreement with ABC.

20. Collaborate with the Director of Preconstruction regarding groundbreakings, ribbon-cuttings,

and other project events.

21. Attend career fairs and other events with the Executive Team.

22. Set-up and distribution of electronic devices to new employees

23. Oversee all accreditations and certifications, including NCCER and OSHA

24. Promote employee’s professional growth alongside the Executive Team.

25. Schedule and execute office “fun days” in conjunction with the Senior Executive Team.

26. Assist with IT related items as needed utilizing the companies approved IT company.

27. Oversight of company phones – landlines and cell

28. Assist the Senior Executive Team with administrative tasks including but not limited to:

calendar oversight, meeting agenda creation, and filing, as needed.

29. Follow and abide by all company policies and procedures as laid out in the company

handbook.

30. Continue to expand and develop knowledge regarding the subject matter through

professional development, courses, or other avenues.

31. Commit to and abide by company values.