Payroll and Timekeeping Clerk

Payroll / Timekeeping Clerk
Universal City, CA  91608

21.00 – 27.00/hr W2 Job Summary The Sound Department Payroll Coordinator manages variable labor allocation and payroll-related processes in support of sound production and post-production operations. This role ensures accurate and timely labor records, supports compliance with union agreements and company policies, and partners with Payroll, HR, and department managers to resolve discrepancies and support daily operations. Job Responsibilities

• Manage the allocation of Sound Department variable labor, ensuring accuracy, compliance, and timeliness:
  • Collect, review, validate, and actualize operator logs and work orders.
  • Enter and maintain labor hours in Timekeeper.
  • Allocate labor hours to the appropriate charge numbers and projects.
  • Monitor and respond to Timekeeper Bot reports to identify and resolve discrepancies.
• Serve as a subject matter resource to managers on union rules, policies, and payroll implications under IATSE Local 700, Local 695, and Local 40 agreements, and OPEIU Local 174 agreements.
• Submit and manage HR workflows for daily hire onboarding and terminations, ensuring accuracy and adherence to internal procedures.
• Track, audit, and process talent guarantees in accordance with contractual and payroll requirements.
• Track and process union vacation and holiday pay in compliance with applicable agreements and company policy.
• Set up and maintain resources and projects in ScheduALL, aligning them with production schedules and payroll needs.
• Investigate and resolve payroll discrepancies in a timely and professional manner, partnering with Payroll, HR, and department managers as needed.
• Serve as the backup accounts payable (AP) requisitioner, processing invoices and creating purchase orders (POs) in Purchase Manager as needed.
• Prepare ad hoc reports and support special projects related to payroll, labor analysis, and operational support.

Basic Qualifications

• High school diploma or equivalent.
• Minimum of three (3) years of payroll experience, preferably in a production or post-production environment.
• Working knowledge of Timekeeper, ScheduALL, DocuSign, and myHR.
• Proficiency in Microsoft Excel, Word, and Outlook, with the ability to manage data accurately and efficiently.

Desired Qualifications

• Strong written and verbal communication skills, with the ability to clearly explain payroll and union-related matters.
• Strong interpersonal skills and a collaborative, team-oriented mindset.
• Excellent organizational and time management skills, with the ability to prioritize multiple tasks and meet deadlines.
• Ability to interact effectively with a wide range of personalities and levels of management.
• Post-production industry knowledge strongly preferred.
• Union payroll knowledge strongly preferred.

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