Administration Assistant
| Verified Pay check_circle | Provided by the employer$18 per hour |
|---|---|
| Hours | Full-time, Part-time |
| Location | Irving, TX Irving, Texas open_in_new |
About this job
Job Description
Location: Irving, TX (On-site, 5 days a week)
Pay Rate: $18/hr
Duration: 12-month contract (anticipated start date: November 30, 2026)
Schedule: Monday–Friday, approximately 7:00/8:00 AM – 3:30/4:00 PM (flexible start and end times; no overtime expected).
About the Role:
Caterpillar is looking for an organized and detail-oriented Administrative/Executive Assistant to provide administrative support to multiple leaders within its Electric Power Division. This person will help coordinate daily operations, manage schedules, and ensure leadership teams stay organized in a fast-paced corporate environment.
Key Responsibilities:
- Manage calendars, schedules, and priorities for multiple leaders.
- Coordinate individual and group business travel arrangements.
- Process expense reports and assist with related administrative tasks.
- Prepare reports, presentations, correspondence, and other business documents.
- Maintain records, organize files, and handle confidential information.
- Support team projects, administrative workflows, and continuous improvement initiatives.
Requirements:
- 2–4 years of administrative or executive support experience.
- Experience supporting multiple managers or leaders.
- Proficiency in Microsoft Office, particularly Outlook, Excel, and PowerPoint.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Experience with Concur, DocuSign, or NextGen is a plus.
At Swoon, we believe the future is built by great teams working on the technologies that keep the world running. That’s why we focus on more than just filling roles. We help companies build the right teams at the right time – teams that move big ideas forward.
Across the US and Canada, leading organizations trust us to leverage our expertise to help them build, secure, and scale the technologies that are shaping tomorrow. The result isn’t just successful hires. It’s a hiring journey that’s as rewarding as the outcome: teams that thrive, cultures that grow stronger, and results that exceed expectations.
Because at the end of the day, we exist to help companies and people achieve their boldest ambitions.
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