Administrative Specialist

Title/Role: FL-HART-HR Administrative Specialist (814944)
Start Date: 11/30/2026
Work Arrangement: Onsite
Worksite Address: 4305 E 21st Ave, Tampa, FL 33605
Engagement Type: Contract
Usual Schedule/Work Hours (e.g. M-F, 9-5): Monday - Friday, 8am -5pm
Agency Interview Type: In Person Only

Short Description:
FL-HART-HR Administrative Specialist - Assignment is substituting for resource on military assignment. At least 12 months in length.

Complete Description:
FL-HART-Hillsborough Transit Authority-HR Administrative Specialist - Assignment is substituting for resource on military assignment. At least 12 months in length. Successful candidate must be able to work independently and make educated decisions with minimal supervision.

Pay Rate: $21.81hr 

Dress Code: Business Casual

Work environment: Front Desk, professional office environment

Background requirements: Level 1, seven year criminal background including social security and sex offender check. Must also pass a 5-panel drug screen, including amphetamines, phencyclidine, cocaine, opiates, and marijuana.

SUMMARY OF RESPNSIBILITIES AND SKILLS NEEDED:

Front desk receptionist, switchboard, filing,
New Employee Orientation, onboarding, I9, E-Verify.
HR Experience, Recruiting Coordinator. Great with technology. Familiar with wage garnishments. Experience handling confidential documents, using ADP Workforce and Laserfiche, A PLUS!

ESSENTIAL JOB FUNCTIONS:
Serves as a primary point of contact for Human Resources

Performs specialized administrative duties required to support the Human Resources Office

Supports purchasing requirements by researching items and obtaining price quotes, entering information into systems, coordinating requisition approvals, receiving purchase orders, and managing P-Card usage

Responds to and initiates inquiries regarding purchasing, personnel, facilities, and administration. Explains policies and procedure, answers questions, and independently resolves problems.

Provides cross-functional support to other Human Resources team members

Coordinates employee surveys

Prepares presentation materials for use by others, editing content and adding appropriate graphic and design elements. Responsibilities my include creating web content

Compose and prepare correspondence, memoranda, forms, and reports using appropriate word processing and spreadsheet tools

Preforms basic statistical calculations on data for reports and presentations

Provides administrative support of the Chief Administrative Officer

Participates in the coordination of internal and external events such as job fairs, benefits, annual enrollment, wellness fairs, and HART wellness initiatives

Arranges and coordinates travel and travel reimbursement for staff

Skills
Ability to speak, write and understand English - Required 
High School Diploma or equivalent and five (5) years of related experience, or Associates Degree in a related filed. - 5Years Required
Work experience using HRIS Systems - 3Years Required
Work experience with HR Administration and HR Coordinating processes - 3Years Required
Experience using ADP HR platformsRequired3YearsWork experience with new employee orientation and onboarding - 2Years Required
Experience with staff recruiting processes and guidelines - 1Year Required
Experience as a receptionist (call routing,, filing, correspondence management)- 1Year Required
Experience doing employment verifications - Highly desired
Experience using a desktop computer, badge printer, copier/scanner/printer - Required