Medicaid Maternal Health Project Specialist

Medicaid Maternal Health Project Specialist Care Coordination (Grant Programs)Job Details

Job Title: Medicaid Maternal Health Project Specialist Care Coordination Grant Programs
Location: Indianapolis, Indiana
Work Arrangement: Hybrid
Estimated Start Date: 11/16/2026
Estimated End Date: 09/30/2027
Submission Deadline: 11/06/2026
Travel: Some in-state travel required for meetings, field visits, presentations, and public-speaking engagements - Local travel is approximately 40-50% with occasional overnight travel required, expenses reimbursed for field travel.
Candidate Pay Rate: $35.20
Education: Bachelors degree or qualifying experience substitution
Licensure: Must obtain and maintain Indiana Navigator licensure after hire

Position Overview

The Project Specialist supports a statewide maternal health program focused on helping pregnant individuals with substance use disorder achieve sustained recovery while improving maternal and infant health outcomes

The program combines collaborative care coordination, provider education, and support addressing social determinants of health

The Project Specialist works closely with project leadership, medical leadership, Medicaid managed care organizations, healthcare providers, community organizations, members, families, advocates, and other stakeholders

This position supports program implementation, grant administration, performance monitoring, quality improvement, Medicaid eligibility and enrollment activities, stakeholder engagement, care coordination, reporting, outreach, and development of program resources

The role requires both strategic and tactical work and a high degree of independence, analytical ability, stakeholder coordination, and sensitivity when working with complex healthcare and behavioral-health issues

Education

• Bachelors degree in social work, public health, public administration, or similar

• Four to five years of healthcare or compliance experience may substitute for the degree

Required Skills / Experience

• Bachelors degree in social work, public health, public administration, or similar, with 45 years of qualifying healthcare or compliance experience considered in lieu of degree

• 3 years of care coordination or case management experience with pregnant/postpartum individuals with substance use disorder or opioid use disorder in a Medicaid setting

• 2 years of experience working with Medicaid Managed Care Entities or Managed Care Organizations, including data review, escalations, care coordination, and joint problem-solving

• 3 years of knowledge of state and federal laws, regulations, and policies related to addiction treatment

• 3 years of experience managing federal or state grants, including budget oversight

• 3 years of experience working with a wide range of stakeholders, including individuals with lived experience, families, advocates, and mental health or addiction providers

• 3 years of experience with planning, program development, and program evaluation

• Experience working with standard word-processing, spreadsheet, and database programs

• 2 years of experience working with culturally diverse, at-risk populations

• Ability to identify, analyze, summarize, and communicate information orally and in writing and formulate recommendations

• Skill in coordinating work with agency staff, advisory groups, and committees to achieve desired outcomes

• Ability to work effectively with diverse stakeholders

• Extensive understanding of Medicaid, waiver services, and managed care

• Extensive knowledge of laws, policies, and procedures applicable to Medicaid programs

• Flexible, creative, assertive, and able to work in a multitask, multidisciplinary environment

• Analytical with strong attention to detail while maintaining awareness of broader program goals

• Ability to resolve issues professionally and sensitively and work effectively across agencies and divisions

• Ability to compile, synthesize, and present complex recommendations

• Passion for public service

Highly Desired Skills / Experience

• 2 years of direct experience working with individuals with substance use disorders, with opioid use disorder experience preferred

• 2 years of direct experience serving pregnant or postpartum women, infants, and/or children, including maternal-child health, home visiting, neonatal abstinence syndrome, neonatal opioid withdrawal syndrome, or perinatal programs

• 2 years of active Indiana Navigator licensure or documented experience completing Medicaid applications and eligibility screening as a Navigator, Certified Application Counselor, or equivalent

• 2 years of public speaking and stakeholder presentation experience with providers, conferences, and community audiences

Job ResponsibilitiesProgram Development Outreach

• Help develop and revise project materials and outreach for referring agencies, including healthcare systems, human service agencies, and community-based organizations

• Develop and revise training materials for managed care complex case managers

• Help develop and deliver stakeholder presentations throughout the state

• Help develop the public-facing website of resources for members, loved ones, and providers

• Review website content for updates and coordinate changes with the communications team

• Make program materials as equitable and inclusive as possible

Medicaid Managed Care Coordination

• Monitor, review, and analyze performance outcomes and data quality for managed care organizations

• Review regular managed care updates to ensure required federal measures are met

• Ensure accurate enrollment data reaches the appropriate Medicaid program area

• Assist with Medicaid eligibility questions for potential enrollees

• Monitor and analyze performance and quality outcomes for managed care complex case-management programs

• Provide feedback and assistance to managed care project managers

• Manage website referrals by confirming Medicaid coverage and eligibility and routing referrals to the correct managed care organization

• Resolve disputes between managed care and community case managers

• Support managed care case managers on individual client issues and best practices

Grant Management Reporting

• Help write quarterly and annual federal reports

• Track grant activities to meet reporting and budget timelines

• Assist with documentation requests throughout the grant period

• Ensure grant funds are allocated according to federal, state, and grant guidelines

• Ensure financial reports are submitted on time according to federal requirements

Quality Improvement Best Practices

• Help develop a statewide Complex Case Manager Best Practices Forum

• Collect quality-improvement data

• Facilitate implementation of new standard procedures

• Research, draft, and disseminate complex case-management best-practice guidelines

• Draft and maintain a program manual covering guidelines, data requirements, case-management practices, and related program standards

• Work with data and analytics resources on development of a program data application

Stakeholder Community Engagement

• Address implementation barriers through field visits with managed care and community-provider case managers

• Develop agendas and coordinate cross-sector participants for regional meetings and listening tours

• Serve as liaison to program enrollees, community mental health center staff, referral sources, and project partners

• Respond to emails, calls, and texts from enrollees, care coordinators, and other providers within two business days

• Coordinate curriculum, presenters, and scheduling for case managers and community health workers

• Collaborate with community-resource organizations for members who do not qualify for the program

Medicaid Enrollment Support

• Obtain and maintain Indiana Navigator licensure

• Complete Medicaid applications for potential enrollees without coverage

• Conduct ongoing outreach through 90 days postpartum

Administrative Program Support

• Record thorough and accurate meeting minutes

• Support data analysis, reporting, recommendations, and stakeholder communication

• Coordinate across multiple state programs, agencies, healthcare organizations, contractors, and community partners

Ideal Candidate

The strongest candidate is likely a Medicaid Program Specialist, Maternal Health Program Specialist, Healthcare Project Specialist, Care Coordination Program Manager, Public Health Project Specialist, or Grant Program Specialist with direct experience in Medicaid managed care and maternal/behavioral health

This is not a general Project Coordinator role

The strongest candidate should combine:

Medicaid + Maternal Health + SUD/OUD + Care Coordination + Managed Care + Grant Management

The most important experience to identify on the resume is:

Pregnant/Postpartum SUD/OUD Case Management + Medicaid MCO/MCE Experience + Federal/State Grant Management

A highly competitive candidate will have worked directly with pregnant or postpartum individuals affected by substance use disorders and understand Medicaid eligibility, managed care coordination, social determinants of health, behavioral health, and maternal-child health programs

The role also requires someone comfortable working with:

Data Performance Measures + Grant Reporting + Program Evaluation + Stakeholder Facilitation + Public Speaking + Medicaid Applications

Candidates with direct Indiana Medicaid knowledge or Indiana Navigator experience should be particularly competitive

Because only 2 candidates can be submitted, resumes should clearly demonstrate the specific years of experience in the qualification matrix rather than relying on general healthcare or project-management experience

Work Environment

• Hybrid position based in Indianapolis, Indiana

• Standard office environment

• Some in-state travel required

• Travel may include meetings, provider engagement, field visits, listening tours, and public-speaking engagements

• May occasionally require work beyond the standard workday during high-volume periods

• Extended computer use required

• May occasionally lift up to 10 pounds