Administrative Assistant
| Verified Pay check_circle | Provided by the employer$78000 - $88000 per year |
|---|---|
| Hours | Full-time |
| Location | Grand Prairie, TX 75050 Grand Prairie, Texas open_in_new |
About this job
Job Description
Job Description
Global Solutions International, LLC (GSI) is seeking an organized, dependable Administrative Assistant to support the Department of Homeland Security’s Federal Protective Service (FPS), Region 7, in Grand Prairie, Texas.
You will provide administrative and clerical support to regional and field office personnel, helping maintain accurate records, coordinate office activities, and keep daily operations running efficiently. This position requires attention to detail, professional communication, and the ability to work independently with minimal supervision.
Key Responsibilities
- Prepare, proofread, and distribute correspondence, reports, spreadsheets, and other documents.
- Enter and maintain accurate information in databases and electronic tracking systems.
- Organize and maintain electronic and paper records, including facility security assessment files.
- Schedule meetings and teleconferences, prepare agendas, record meeting minutes, and distribute materials.
- Process incoming and outgoing mail, packages, and interoffice communications.
- Assist with office supply inventory, purchasing, and distribution.
- Compile government vehicle mileage and maintenance information.
- Coordinate IT and telephone helpdesk requests and track issues through resolution.
- Track case control numbers, reporting requirements, and assigned deadlines.
- Support timekeeping, payroll-related data entry, and human resources administrative tasks.
- Coordinate travel arrangements, accommodations, and off-site meeting logistics.
- Maintain facility key issuance records and inventories.
- Support regional projects, emergency taskings, and other administrative assignments as directed.
- Protect sensitive government information and follow applicable security and privacy procedures.
Qualifications
- High school diploma.
- Administrative assistant experience aligned with the SOW’s stated experience range of up to three years.
- Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
- Familiarity with databases, Adobe Acrobat, Microsoft Teams, and standard office equipment.
- Strong written and verbal communication skills, including accurate spelling and grammar.
- Ability to organize records, compile reports, prioritize assignments, and meet changing deadlines.
- Professional judgment, discretion, and the ability to work effectively with others.
Government Access Requirements
- Must be a U.S. citizen, as required by the government contract.
- Must obtain and maintain a favorable DHS suitability determination and required facility and system access approvals.
- Must complete required background investigation paperwork, fingerprinting, nondisclosure agreements, and security and privacy training.
- Employment eligibility will be verified through E-Verify.
Work Environment
Work is primarily performed in an office setting at 1901 N. Highway 360, Grand Prairie, Texas. Duties involve extended periods of seated computer work and occasional bending, lifting, and moving files or small quantities of office supplies, with reasonable accommodation as applicable.
Occasional travel or work outside normal business hours may be required to support operational needs.
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