Administrative Assistant and Front Desk Coordinator

We are seeking a reliable, self-motivated Administrative Assistant and Front Desk Coordinator to support a small office team and report to the managing partner. This role provides professional reception and administrative support, delivers excellent customer service, and offers cross-training opportunities. Occasional local travel and extended hours, including peak-period overtime, are required during tax season.

Responsibilities

• Greet clients and visitors with a positive, helpful attitude.
• Assist clients with navigating the office, check-in, and pickup of completed work and tax returns.
• Intake and check in tax returns and other client work.
• Answer, screen, and route phone calls using a professional manner.
• Announce clients as necessary and provide excellent customer service.
• Schedule appointments and assist with travel plans.
• Process, scan, copy, fax, organize, and manage documents.
• Perform data entry and print and bind reports and documents.
• Maintain and stock office supplies.
• Sort and distribute mail.
• Assist colleagues with administrative tasks, note-taking, and other ad hoc duties.
• Work extended hours and peak-period overtime during tax season.

Preferred Qualifications

• Two or more years of administrative support experience.
• High school diploma or equivalent.
• Proficiency with Microsoft Office.
• Experience with data entry, document management, and calendar management.
• Experience with multi-line phone systems.
• Customer service skills.
• Office supply management experience.
• Strong written communication, organization, and attention to detail.

Prince CPA Firm, PLLC is a growing CPA firm located in Magee, Mississippi. We specialize in tax services, small business accounting, governmental accounting, and nonprofit accounting and consulting. Our mission is to provide exceptional service and trusted financial guidance to our clients while fostering a positive and collaborative workplace for our team.

Why Work With Us?

Modern office setting
Opportunities for professional growth and development
Collaborative and supportive team environment
Meaningful work serving a diverse client base
Opportunity to make an impact in a growing firm

We are seeking a motivated and detail-oriented Administrative Assistant to join our team. If you are organized, dependable, and enjoy helping clients and supporting office operations, we encourage you to apply.