Administrative Document Clerk

Position Overview

We are seeking an organized and detail-oriented Administrative Clerk to support document digitization and records management operations. This individual will be responsible for converting physical paperwork into accessible digital records, maintaining accurate document classifications, and ensuring files are properly stored and readily retrievable.

The role involves handling a variety of document formats and working with scanning equipment, digital filing systems, Windows-based directories, email platforms, and other electronic storage solutions. The ideal candidate is comfortable performing repetitive administrative tasks while maintaining accuracy, productivity, and quality standards.

Primary Duties

1. Prepare incoming paperwork and digital files for processing, identifying any issues that could affect scanning quality or document readability.
2. Digitize physical records using designated scanning hardware and software, troubleshooting basic equipment issues when needed.
3. Enter and organize document information within indexing systems to support accurate classification, tracking, and retrieval.
4. Process requests for previously digitized records and locate relevant documents across multiple storage platforms.
5. Ensure completed files are properly categorized, maintained, and stored according to established procedures.
6. Conduct quality checks on scanned materials to identify incomplete, unclear, or incorrectly processed images.
7. Monitor individual productivity and accuracy to remain aligned with established service targets and operational guidelines.
8. Record progress and provide timely updates through the organization's ticketing system.

Required Qualifications and Skills

1. Basic computer skills, including familiarity with Microsoft Outlook and Windows-based file management.
2. Strong attention to detail and the ability to maintain accuracy when handling large volumes of documents.
3. Effective written and verbal communication skills.
4. Ability to understand and carry out instructions while collaborating with colleagues and other business personnel.
5. Adaptability and willingness to learn new software, equipment, and operational procedures.
6. Ability to manage workloads efficiently and meet established deadlines, service targets, and performance expectations.
7. Comfortable working in a high-volume, fast-paced office environment.

Education and Experience

1. High School Diploma or equivalent.
2. Prior experience in office administration, clerical support, data entry, or a similar administrative function is required.
3. Experience with document scanning, digital archiving, records processing, or imaging systems is an advantage.

Additional Conditions

·        Successful completion of a background screening is required.

·        Must be physically capable of regularly lifting and moving boxes weighing approximately 20–30 lbs.

·        Daily onsite attendance is required; this is not a remote or hybrid position.

Arthur Lawrence is a US-focused management consulting and staffing firm placing talent across IT, finance, light industries, and pharmaceuticals. We work with Fortune 500 clients and operate with a delivery-first mindset backed by a strong internal training culture.