Executive Assistant

Sid Jacobson JCC is one of Long Island’s leading community organizations, offering a wide range of programs and services for people of all ages and backgrounds. Rooted in Jewish values, traditions, and culture, we are an inclusive and welcoming agency serving the broader community. Our work spans early childhood education, youth and family programs, health and wellness, arts and culture, social services, and programs supporting older adults and individuals with disabilities. With hundreds of employees and a broad range of programs, we are a large, active organization making a meaningful difference in the lives of individuals and families throughout our community.

Position Summary

We’re looking for an experienced Executive Assistant who enjoys a busy day, works well with people, and knows how to keep things organized. You’ll work closely with our CEO and Chief Operating & Growth Officer, support our Board of Directors, and get to know people and programs across the agency.

The CEO’s calendar and day-to-day needs will be your main focus. You’ll also support the Chief Operating & Growth Officer and help coordinate meetings involving other senior leaders. We need someone who can write a good email, handle complicated scheduling, think ahead, and take care of the everyday details without needing to be walked through them.

Key Responsibilities

·         Manage the CEO’s busy, changing calendar, including complex scheduling, competing priorities, and meeting requests.

·         Provide scheduling and administrative support to the Chief Operating & Growth Officer.

·         Coordinate meetings involving senior leaders, Board members, staff, and external partners, including materials and follow-up.

·         Organize Board and committee meetings, including agendas, scheduling, meeting materials, logistics, minutes, and records.

·         Set up staff and management meetings, including rooms, Teams links, recordings, notes, and related materials.

·         Draft clear, professional emails and correspondence; prepare presentations, reports, and other documents.

·         Maintain records, complete routine forms and insurance-related paperwork, and coordinate occasional travel.

·         Track deadlines, commitments, and follow-up; handle confidential information with care and discretion.

·         Use technology to keep information organized, troubleshoot routine issues, and make processes more efficient.

Qualifications

·         Experience as an Executive Assistant or in a senior administrative role.

·         Advanced Outlook skills are essential, including complex calendars, scheduling conflicts, invitations, and meeting coordination.

·         Strong proficiency in Microsoft 365, including Word, Excel, PowerPoint, and Teams.

·         Strong writing skills. You should be able to understand the situation and write a clear, professional email without someone having to rewrite it.

·         Strong organization, attention to detail, follow-through, and the ability to manage competing priorities.

·         Sound judgment, initiative, discretion, and a professional, approachable communication style.

·         Comfort learning new technology and using modern tools, including AI, appropriately and responsibly.

Experience supporting a Board of Directors or working in a nonprofit is helpful but not required.

Why Join Us?

This is a chance to work with the people leading a large, active community organization and see how many programs come together. You’ll have variety in your day, people to work with across the agency, and a role where being organized and dependable really matters. If that sounds like the kind of work you enjoy, we’d like to hear from you.

Sid Jacobson JCC is an equal opportunity employer committed to creating an inclusive and welcoming environment for all.

Compensation details: 65000-75000 Yearly Salary

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