Executive Assistant Interior Design

Currently seeking an Executive Assistant to the Principal for a High End Residential Interior Design firm. The ideal candidate will possess a background in construction, architecture or interior design, with a working command of RFIs, submittals, change orders and project terminology. A minimum of 3 years experience supporting a principal or senior executive in a fast-moving environment is required.

The firm designs luxury residences and select commercial projects, and is launching a software platform for the design industry in the new year. The position is in the New York office full time for the first three months, then hybrid, based on the Principal’s schedule.

Responsibilities

• Manage the Principal’s inbox so every email is answered, delegated or tracked
• Run her calendar, travel and daily priorities as the day changes
• Review correspondence from contractors, architects, engineers and vendors, including RFIs, submittals and change orders, and draft responses on her behalf
• Serve as the central point of coordination, capturing decisions and relaying direction to the team
• Prepare and send monthly client invoices with the bookkeeping team
• Coordinate photography of completed projects and support PR
• Support investor relations and PR for the software launch
• Represent the Principal in writing and by phone with clients, vendors and investors

Requirements

• Background in construction, architecture or interior design
• 3+ years supporting a principal or senior executive
• Exceptional written and verbal communication
• Highly organized and adaptable when priorities shift
• Calm, composed and service-minded under pressure
• Comfortable on a Mac and quick to learn new software
• Discreet with confidential business and personal information
• Flexible outside standard hours when needed

Benefits

• Medical contribution after orientation
• Paid vacation, sick days and holidays
• Discretionary bonus
• Company laptop and cell phone

We are a specialized talent search firm focused on the construction industry. We hold fiercely the belief that an organization's leadership is only as strong as the talent it surrounds itself with. Our recruiting agency is fully dedicated to supporting our clients and candidates as they undertake the search process.