Senior Coupa Administrator@Remote
| Hours | Full-time, Part-time |
|---|---|
| Location | Irving, TX Irving, Texas open_in_new |
About this job
Job Description
Job Title: Senior Coupa Administrator
Location : Remote
Position Summary
We are seeking a Coupa Administrator to serve as the technical owner and control steward of our Source-to-Pay (S2P) platform.
This role is accountable for how Coupa is configured, governed, and operated , while working in close partnership with our Finance and Supply Chain Technology Managers and SAP functional leads , who own business process design and outcomes.
Operating Model
This role sits within a triad model :
Coupa Administrator (this role) Owns system configuration, controls, and platform integrity
Finance Technology Manager Owns financial process design, policy, and outcomes
Supply Chain Technology Manager Owns procurement and operational process design
Supported by:
SAP Functional Leads (RTR, PTP, etc.)
Integration / Data teams
Responsibilities
What You ll Own
1. Platform Ownership & Technical Configuration
Serve as the system owner for Coupa
Design and configure:
o Approval workflows and delegation logic
o Spend controls and policy enforcement
o Supplier structures and onboarding frameworks
Ensure configurations are:
o Scalable
o Auditable
o Aligned with enterprise architecture
2. Controls, Compliance & Audit Readiness
Own system alignment to:
o SOX controls
o Audit requirements
o Segregation of duties (SoD)
Partner with Finance Technology Manager on policy translate into system enforcement
Maintain:
o Role design and access governance
o Configuration documentation
o Audit support artifacts
3. Partnership with Technology Managers & SAP Leads
Work hand-in-hand with:
o Finance Technology Manager (GL, AP, payments, compliance)
o Supply Chain Technology Manager (procurement, sourcing, supplier ops)
Translate business process designs into clean, standard Coupa configurations
Provide technical guardrails and pushback to keep Coupa with best-in-practice processes.
4. Integration & Data Alignment
Coordinate with SAP and enterprise systems:
o Vendor master
o Purchase orders
o Invoices and payments
Ensure:
o Data integrity across systems
o Clean integration patterns (no point-to-point chaos)
Support integration monitoring and issue resolution
5. Operational Excellence & Support
Own platform operations:
o Incident triage and root cause resolution
o Vendor / AMS coordination
Establish transparency through KPIs:
o Cycle times
o AdEligible to workion rates
o Exception handling trends
Maintain and prioritize system backlog in partnership with Tech Managers
6. Implementation, Release & Lifecycle Ownership
Engage in implementation to shape core configuration (roles, workflows, controls)
Own platform lifecycle management , including:
o Coordination of Coupa monthly releases
o Review of release notes and impact assessment
o Recommendation of features to enable, defer, or reject
Establish a release cadence and governance model :
o Align releases to business cycles (month-end, year-end)
o Communicate changes and readiness to stakeholders
o Drive Go / No-Go decisions
Lead release testing coordination :
o Define regression scope with Tech Managers & SAP leads
o Validate critical end-to-end flows
o Manage defect resolution
Ensure alignment with enterprise change landscape :
o SAP upgrades (e.g., 2025)
o Integration impacts
o Change control
7. Continuous Improvement & Innovation
Identify opportunities to:
o Automate workflows
o Increase touchless processing
o Improve user experience
Leverage Coupa roadmap capabilities (AI, automation, insights)
Partner with Finance on working capital Eligible to workimization
Required Experience
5 years in Source-to-Pay, Procurement Systems, or Finance Technology
Hands-on Coupa administration or implementation experience
Strong understanding of:
o Procure-to-Pay (P2P) processes
o Approval workflows and controls
o Supplier lifecycle management
Experience working alongside:
o Finance and Procurement stakeholders
o ERP systems (SAP preferred)
Experience in SOX-controlled environments
Preferred Experience
Experience in a product-aligned or triad operating model
Exposure to:
o Coupa modules (Procurement, Invoicing, Payments)
o Data governance frameworks
Experience balancing:
o Project (build) work
Run/support operations
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