Payroll Specialist - On Location
•Today
| Verified Pay check_circle | Provided by the employer26.44USD - 33.65USD per year |
|---|---|
| Hours | Full-time |
| Location | Sandpoint, ID 83864 Sandpoint, Idaho open_in_new |
About this job
Job Description
Job Description
Position Summary Secondary Responsibility: Accounts Payable (approximately 20%) Secondary Responsibility: Accounts Receivable (approximately 10%) Required Qualifications Preferred Qualifications Position Objective
The Accounting Specialist – Payroll Focus is primarily responsible for accurate, timely payroll administration for approximately 100 employees across multiple company entities. The position also provides operational support for accounts payable and accounts receivable, including invoice processing, reconciliations, and record maintenance. Payroll accuracy, deadlines, and compliance take priority over secondary accounting duties.
Primary Responsibility: Payroll Administration (approximately 70%)- Process regular payroll, employee setup and changes, deductions, paid time off, overtime, and adjustments.
- Review timecards, labor codes, and allocations; resolve discrepancies with managers before payroll deadlines.
- Reconcile payroll registers, payroll liabilities, employee hours, and labor costs by entity and job.
- Coordinate payroll-related onboarding and terminations with Human Resources; respond to employee inquiries confidentially.
- Support payroll tax reporting, year-end forms, audits, record retention, and wage-and-hour compliance.
- Use ADP and/or Paychex for payroll administration; Foundation for labor accounting and job costing; and ECONZ for timekeeping, as applicable. Reconcile data across systems.
- Receive, review, code, and enter vendor invoices; verify supporting documentation and required approvals.
- Reconcile vendor statements and investigate duplicate, missing, or disputed invoices.
- Assist with payment preparation, AP aging review, vendor record maintenance, and timely resolution of inquiries.
- Assist with customer invoicing, payment posting, and accurate AR records.
- Review AR aging, research customer balance discrepancies, and support routine collections follow-up.
- Reconcile customer accounts and provide documentation for month-end accounting reviews.
- Hands-on experience with at least two of the following four systems: ADP, Foundation, ECONZ, and Paychex.
- Practical payroll processing experience, including timekeeping reconciliation and payroll adjustments.
- Ability to perform fundamental AP and AR tasks, including invoice entry, payment posting, and account reconciliations.
- Working knowledge of overtime, payroll deductions, payroll taxes, and applicable wage-and-hour rules.
- Proficiency in Microsoft Excel; strong attention to detail, confidentiality, communication, and deadline management.
- Three or more years of payroll or accounting operations experience, with payroll as a primary responsibility.
- Experience with three or all four listed systems and cross-system reconciliation.
- Multi-entity payroll, job costing, and accounting experience in aviation, logging, construction, or similar industries.
- Associate degree in accounting or related field; FPC or CPP certification.
Deliver accurate, compliant payroll while maintaining dependable AP and AR support, organized accounting records, and timely reconciliations for the Controller and accounting team.
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Full-time Jobs Gig Jobs Part-time Jobs Posting ID: 1311852680 Posted: 2026-11-03 Job Title: Payroll Specialist Location
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