Office Manager - Dental Practice

Office Manager — Dental Practice

Full-Time | On-Site

A private dental practice is looking for an experienced, organized, and people-first Office Manager to lead the front office and support its team in delivering an outstanding patient experience. If you thrive on keeping a busy office running smoothly — from finances and scheduling to team leadership — we'd love to hear from you.

What You'll Do

Lead the Team

• Supervise, train, and coach front office and administrative team
• Coordinate hiring, onboarding, and performance reviews
• Run daily huddles and contribute to weekly team meetings
• Communicate practice goals, values, and expectations clearly and consistently
• Coordinate vacation schedules, sick-day coverage, and time-off requests

Manage the Front Office

• Oversee scheduling to keep the calendar full and appointments running efficiently
• Ensure phones are answered promptly and patients are greeted warmly
• Keep patient records, financial agreements, and treatment notes accurate and up to date
• Troubleshoot day-to-day IT and phone/security system issues

Handle Financials

• Manage daily deposits, petty cash, and financial reconciliation
• Oversee insurance claims submission, follow-up, and AR health
• Process invoices and monthly statements
• Track collections and manage outstanding patient balances

Support Compliance & Operations

• Ensure the practice stays current on HIPAA, OSHA, and licensure requirements
• Coordinate marketing projects and manage practice communications
• Order supplies, manage vendor relationships, and support equipment maintenance
• Handle month-end and year-end reporting

What We're Looking For

• Prior experience in office management, ideally in a dental or medical setting
• Strong organizational skills and comfort juggling multiple priorities
• Confidence with basic financial tasks (deposits, invoicing, payroll support)
• A warm, professional communication style with patients and team members alike
• A team-first mindset — you believe Together Everyone Achieves More

Why Join Us

This is a hands-on leadership role at the center of our practice. You'll work closely with our doctor and team to keep operations running smoothly while helping shape a positive, patient-focused culture.