Clerical Assistant 2 (Scheduler) - Ebensburg Center (2nd & 3rd Shift) (Multiple Vacancies)

THE POSITION

Join the Department of Human Services as a Clerical Assistant 2 (Scheduler) and play an important role in keeping a 24/7 residential facility running smoothly. Your work helps ensure staff coverage for every shift so individuals receive the support they need. Every day brings new opportunities to make an impact through careful planning and teamwork. If you thrive in an organized and people-focused setting, this position may be the right fit for you.

Watch this video to see how you can make a difference at the Ebensburg Center!

DESCRIPTION OF WORK

This position supports the Centralized Scheduling Office by coordinating staffing coverage for a residential living area that operates around the clock. The role requires careful recordkeeping, communication, and scheduling to help maintain appropriate staffing levels across all shifts. As a Clerical Assistant 2 (Scheduler), you will perform the following duties:

• Staff Scheduling: Coordinate schedules for state and contracted staff across all shifts, including weekends, holidays, overtime, and training activities
• Record Maintenance: Maintain schedules, spreadsheets, reports, logs, attendance records, and overtime documentation to support accurate staffing decisions
• Coverage Coordination: Communicate schedule changes, review staffing needs, and arrange overtime or staff reassignments to help maintain required coverage levels
• Leave Administration: Manage vacation selection processes, track leave usage, and maintain related documentation in accordance with established agreements and procedures
• Office Support: Answer scheduling phone lines, record call-offs and late arrivals, send staffing notifications, and provide administrative support for daily operations
• Training And Resources: Schedule staff for training sessions, coordinate vehicle reservations, and update forms and spreadsheets that improve office efficiency

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 2nd shift (3:00 PM - 11:00 PM) and 3rd shift (10:30 PM - 6:30 AM) with 30-minute unpaid lunch
  • Work schedule details including rotating and break days to be further discussed during interview.
  • Hours may change based on operational needs
• Travel/overtime as needed
• The Department of Human Services provides excellent benefits, pay increases, paid leave and holidays, as well as opportunities for career advancement.
• Telework: You will not have the option to telework in this position.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirements:

• A conditional offer of employment will require a medical examination.
• This position falls under the provisions of the Older Adult Protective Services Act.
  • Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must refl