Calibration Coordinator

Responsibilities:

• Administer program mechanisms, including recall reports for precision measurement and test equipment, initiation of quality investigation forms for out-of-tolerance instruments, scheduling of vendor onsite visits, and routine status communications to stakeholders.
• Update and maintain electronic and physical calibration records for laboratory instruments and equipment.
• Process data and perform documentation reviews for calibration and qualification records, including commissioning and validation.
• Enter calibration and maintenance data into asset management databases, including Blue Mountain Regulatory Asset Manager (RAM), SAP, and ASPIRE-related databases.
• Generate routine calibration and maintenance recall and status reports.
• Induct and track assets within asset management systems.
• Perform shipping, receiving, and tracking for instruments and equipment sent to external vendors for calibration services.
• Track and compile data related to purchase orders, costs, and operational metrics.
• Schedule external vendor services for calibration and qualification events and provide vendor escort into controlled laboratory spaces.
• Support internal and external audits through accurate documentation and timely data provision.
• Support projects and data integration initiatives as applicable.
• Perform other duties as assigned.

Required Skills & Qualifications:

• Proficiency with asset and calibration management systems such as Blue Mountain RAM, SAP, and ASPIRE-related databases.
• Ability to review technical documentation for accuracy and compliance.
• Strong organizational skills with attention to record integrity and traceability.
• Experience coordinating vendors and scheduling onsite services.
• Proficiency with data entry, reporting, and metrics tracking in Excel or similar tools.
• Knowledge of calibration, qualification, commissioning, and validation processes in laboratory environments.
• Experience level: 2+ years in data coordination, calibration program support, or related roles.

Preferred Skills:

• Experience in regulated environments such as GMP or ISO 17025.
• Familiarity with audit readiness and corrective action documentation.

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