Project Accounting Associate

CONTRACT: Project Accounting Associate (#11091)l

Position Summary

We are seeking a detail-oriented Temporary Project Accounting Support Specialist to assist our Project Accounting team with transactional processing, project administration, data maintenance, and accounting support. This role will reduce administrative workloads, resolve outstanding transactions, improve data accuracy, and support standardized processes across the organization. Experience in project-based accounting, preferably in architecture, engineering, or professional services, is preferred.

Key Responsibilities

Accounts Payable and Subconsultant Invoice Support

• Enter and process subconsultant invoices; review coding, completeness, and supporting documents.
• Process invoice rejections, corrections, and voucher modifications within approved workflows.
• Coordinate with AP and Project Accounting to resolve discrepancies and missing invoices.
• Maintain invoice logs, payment status reports, and reconciliations against commitments.

Expense Processing and Cost Adjustments

• Download and organize Navan expense data and receipts.
• Assist with expense reconciliations, approved cost transfers, and corrections.
• Research labor and expense coding discrepancies and document proposed corrections.

Project Accounting Cleanup and Special Projects

• Resolve aged vouchers, incomplete project records, and assigned transaction backlogs.
• Assist with project closeout reconciliations and documentation.

Required Qualifications

• 2+ years in accounting, AP, billing, or project accounting support.
• Experience with ERP or project accounting systems and strong Microsoft Excel skills.
• Strong attention to detail, organization, communication, and problem-solving.
• Ability to manage deadlines independently and follow approval procedures.

Preferred Qualifications

• Deltek Vantagepoint
• Architecture, engineering, construction, or professional services experience.
• Subconsultant invoicing, contract administration, Navan

Thomas Edwards Group is an Executive Search Firm specializing in the direct hire and interim placement of Accounting, Finance, HR and IT professionals. We’ve been in business since 1997 and the Dallas Business Journal has ranked us a Top Search Firm in Dallas and one of the “Best Places to Work” multiple times. Thomas Edwards Group also made the Inc. 5000 list in 2016 and our award-winning team of Search Consultants, which rank among the best and most experienced in the area, includes MBAs, CPAs, former Big 4 Professionals, Controllers, IT Search Professionals, Finance/Banking, and Business Professionals.