Project Assistant / Payroll {178099}

NOW HIRING!! A-Line is seeking a detail-oriented and organized Project Assistant/Payroll professional to support project management, payroll processing, accounts payable, and general project administration at our New Carlisle, IN location.

Project Assistant / Payroll

Location: New Carlisle, IN 46552
Pay Rate: $23.00–$25.50 per hour, depending on experience
Schedule: Monday–Friday, 7:00 AM–4:00 PM
Employment Type: Full-Time, Entry-Level
Overtime: Potential overtime as needed

Position Overview

The qualified candidate will assist the assigned Project Manager with estimating, weekly payroll, financial recordkeeping, purchasing, and project documentation. This is an excellent opportunity for an entry-level professional with strong organizational, communication, and administrative skills to gain experience in project coordination and financial operations.

Key Responsibilities

• Process and manage weekly onsite payroll for project employees.
• Prepare weekly and monthly reports, payments, and related documentation.
• Maintain accurate financial records specific to the jobsite.
• Communicate regularly with Project Managers and Foremen regarding outstanding issues and project needs.
• Perform accounts payable functions, including purchase order entry, invoice processing, receipting, invoice matching, and submitting paperwork to the parent company.
• Respond to and resolve inquiries from field employees and vendors.
• Assist estimators with obtaining material pricing for bids, completing bid forms, and submitting bid packages.
• Order materials and supplies required for projects.
• Maintain accurate and up-to-date job folders and project records.
• Assist with preparing and submitting job submittals and project closeout documentation.

Qualifications

• 1–2 years of relevant administrative, payroll, accounting, or project support experience preferred.
• Strong written, verbal, and interpersonal communication skills.
• Excellent attention to detail and organizational abilities.
• Ability to manage multiple tasks, prioritize deadlines, and maintain accurate records.
• Comfortable communicating with project managers, field employees, vendors, and other team members.
• Ability to work onsite in New Carlisle, IN, Monday through Friday.

Why Apply?

• Competitive pay of $23.00–$25.50 per hour, depending on experience.
• Consistent Monday–Friday schedule.
• Full-time opportunity with potential for overtime.
• Opportunity to develop skills in payroll, accounts payable, estimating, and project administration.

Apply NOW to take the next step in your administrative and project support career!

Dan Lupo / A-Line Staffing