Legal Executive Assistant

• Setting up, organizing, and maintaining matters, contacts, calendars, tasks, and workflows in legal practice management systems (Clio, MyCase, PracticePanther, MyCase, etc.)
• Configuring practice management software features to improve law firm organization and efficiency
• Managing and processing billing (time entries, invoices, payments)
• Creating and maintaining templates, custom fields, task lists, and matter structures
• Supporting client intake and matter-opening processes
• Managing legal calendars, deadlines, appointments, and attorney schedules
• Organizing electronic client and matter files
• Generating reports and tracking matters, tasks, and firm activity
• Identifying opportunities to improve workflows and administrative processes
• Providing general legal administrative support based on client needs
• Communicating professionally with clients, courts, vendors, and other legal professionals

• At least two years of recent experience supporting attorneys or working in a law firm environment
• Experience using legal practice management software (e.g., Clio, MyCase, PracticePanther, Filevine, or comparable platforms)
• Bachelor's degree required
• Availability to support at least 20 hours per week.
• Strong understanding of law firm processes and legal terminology
• Exceptional organizational, communication, and time-management skills
• Comfort learning new technology and improving existing processes
• Proficiency with Microsoft Office and Adobe Acrobat
• Access to a reliable computer
• Ability to respond remotely within one hour during your stated availability

• Experience creating or improving workflows, matter structures, templates, tasks, or related functions within a practice management system
• Legal billing experience (time entries, invoices, and payments) is a plus, not a requirement

• $23/hour — W-2 employment
• 6-month performance review with potential pay increase
• Medical, dental, and vision insurance
• Paid sick leave
• 401(k) retirement plan
• End-of-year performance bonus
• Employee Assistance Program and employee discounts through BenefitHub
• Cell phone, internet, and eligible expense reimbursement
• Clio certification and professional development opportunities
• Supportive remote work culture with autonomy and flexibility

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