Part time Administrative Assistant for Non Profit Agency

The Office Assistant provides administrative and clerical support to assist with the Foster Family Agency’s office operations and case documentation. This position assists with reviewing and verifying case file documentation, maintaining electronic and paper files, renaming and organizing computer files, filing, data entry, and other general office functions in accordance with agency policies and procedures. The ideal candidate is organized, detail-oriented, dependable, able to maintain confidentiality, and comfortable working with electronic records and computer systems.

DUTIES AND RESPONSIBILITIES:

• Assist with reviewing case files for required documentation and verify that documents are present, properly completed, and appropriately filed.
• Assist with identifying missing, incomplete, outdated, or incorrectly filed documentation.
• Assist with verifying that case documentation is organized according to agency requirements and established filing procedures.
• Assist staff with maintaining accurate and up-to-date case files.
• Assist with ensuring documents are appropriately labeled, dated, and stored.
• Assist with maintain confidentiality of client, resource parent, and agency information.
• Assist with data entry and routine clerical tasks.
• Assist with preparing, copy, scan, fax, and distributing documents as needed.
• Assist with answering and directing telephone calls and responding to routine inquiries professionally.
• Assist with receiving, sorting, and distributing incoming mail and other correspondence.
• Assist with preparing forms, packets, reports, and other agency materials.
• Assist with providing general administrative support to agency staff and management.

QUALIFICATIONS:

• High school diploma or equivalent.
• Basic computer proficiency, including Microsoft Office or similar office software.
• Ability to organize electronic and paper documents accurately.
• Strong attention to detail and ability to identify errors or missing information.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Ability to work independently and complete assigned tasks within established deadlines.
• Professional communication and interpersonal skills.

We are a staffing and recruiting agency that specializes in social services. We hire BA, BSW, MA, MSW, LCSW, MFT, PsyD and PhD candidates for temporary, temp to hire and direct hire opportunities throughout California. We have part time and full time positions available, both direct services and management.