Marketing Admin-entry level

Entry-Level Marketing & Bid Coordinator

Join Our Growing Team!

We are looking for a motivated, organized, and detail-oriented individual to join our team as an Entry-Level Marketing & Bid Coordinator.

This is a great opportunity for someone interested in marketing, customer relations, and business development who enjoys staying organized, communicating with customers, and managing multiple projects.

The ideal candidate will be comfortable working independently, managing deadlines, and taking ownership of daily responsibilities.

Previous industry experience is not required, but strong Microsoft Outlook and Excel skills are a must.

Key Responsibilities

• Manage and maintain our company bid calendar, ensuring all deadlines are tracked and met.
• Coordinate and email bid proposals to customers and prospective clients.
• Proactively follow up on all submitted bids via email to check project status and identify opportunities.
• Maintain accurate Excel spreadsheets tracking bids, deadlines, follow-ups, and results.
• Organize and manage customer communications using Microsoft Outlook.
• Keep detailed records of customer correspondence and bid activity.
• Communicate with existing and prospective customers to maintain relationships and generate future opportunities.
• Coordinate with internal team members to ensure proposals are submitted accurately and on time.
• Assist with customer outreach, email marketing, and other business development activities.

Qualifications

• Proficiency in Microsoft Outlook and Excel is required.
• Experience managing email correspondence, calendars, and scheduling in Outlook.
• Comfortable creating, updating, and managing Excel spreadsheets.
• Strong written communication skills and ability to compose professional emails.
• Excellent organizational skills and attention to detail.
• Ability to prioritize tasks and manage multiple deadlines.
• Self-motivated with strong follow-through and accountability.
• Dependable, professional, and eager to learn.
• Previous office, marketing, customer service, or sales support experience is a plus.

What We Offer

• Opportunity to grow within an established and growing company.
• Hands-on training in our bidding process and industry.
• Experience in marketing, customer relations, and business development.
• Supportive, team-oriented work environment.
• Opportunity to take on additional responsibilities as you grow.

Who Will Succeed in This Role?

We're looking for someone who takes initiative, stays organized, and understands the importance of following up.

This position is about more than just sending emails. We need someone who will actively manage our bid calendar, keep track of every proposal, follow up consistently, and help ensure no business opportunities are missed.

If you're organized, comfortable with technology, have excellent communication skills, and are looking for an opportunity to build your career, we'd love to hear from you.

Apply today to join our team!