Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join an engineering firm in Minneapolis, Minnesota on a Long-term Contract basis. This role will support a lean accounting team by managing day-to-day payables activity, maintaining accurate financial records, and helping ensure vendor payments are processed efficiently. The position offers the opportunity to contribute within a technically focused business environment while providing dependable accounting support across routine administrative functions.

Responsibilities:

• Review and process vendor invoices for subcontracted services, materials, and operating expenses with a high degree of accuracy.

• Enter payable transactions into the accounting system, applying correct general ledger coding and supporting documentation.

• Reconcile invoices against purchase orders and receiving records to confirm quantities, pricing, and approvals before payment.

• Assist with scheduled payment cycles, including weekly check runs and electronic disbursement activity as needed.

• Maintain organized accounts payable files and ensure records are current, complete, and audit-ready.

• Provide administrative accounting support through data entry, document handling, and other related tasks that keep daily operations running smoothly.

• Coordinate with internal team members to resolve invoice discrepancies, missing information, and payment questions in a timely manner.

• Contribute to accounts payable process continuity during the planned Epicor system implementation, based on business needs and individual capability.

• Prior experience in accounts payable with responsibility for invoice entry, account coding, and payment processing.
• Working knowledge of purchase order matching and the ability to verify invoices against receiving and approval documentation.
• Strong attention to detail with a consistent track record of accurate data entry and transaction review.
• Familiarity with check runs and ACH payment processes in a business accounting environment.
• Experience using accounting software such as Microsoft Dynamics NAV or comparable ERP systems.
• Ability to manage routine responsibilities independently within a small accounting team.
• Clear communication skills and a practical approach to handling vendor and internal payment inquiries.