Administrative Assistant

RTD Talent Solutions is currently representing a client in the luxury interior design and home furnishings industry that is seeking an Executive / Administrative Assistant. Our client is a premier design showroom specializing in high-end European furniture, lighting, kitchens, closets, flooring, and home accessories. The organization provides sophisticated design solutions and personalized services to residential clients, combining luxury products with exceptional customer experiences.

Job Summary

As the Executive / Administrative Assistant, you would be responsible for supporting daily business operations through administrative coordination, executive assistance, basic accounting functions, and client relations. This role requires a highly organized, detail-oriented professional capable of managing multiple priorities while maintaining a polished and welcoming showroom environment. You would assist with accounts payable and receivable data entry, maintain accurate business records, coordinate schedules, and serve as a primary point of contact for scheduled appointments and walk-in clients.

Key Job Duties

• Executive & Administrative Support: Provide daily administrative assistance to leadership, including scheduling, correspondence, document preparation, filing, and general office coordination.
• Accounting Support: Assist with basic accounts payable and receivable functions, including invoice processing, payment tracking, data entry, and maintaining accurate financial records.
• Client Relations: Welcome and assist scheduled and walk-in clients, coordinate showroom appointments, respond to inquiries, and ensure a professional, high-quality customer experience.
• Office Operations: Oversee day-to-day administrative activities, maintain organized records, manage office supplies, and support the overall efficiency of showroom operations.
• Scheduling & Communication: Coordinate meetings, appointments, and communications between clients, vendors, management, and internal team members.
• Data Management & Reporting: Maintain accurate spreadsheets, update internal databases, and prepare basic reports using Microsoft Excel and other administrative systems.
• Vendor & Transaction Coordination: Assist with vendor communications, purchase documentation, invoice follow-ups, and administrative support related to client orders and transactions.