Project Coordinator - Telecom/Fiber

Role Overview
Wavsys is actively seeking a Project Coordinator to support our strategic partner, on regional fiber network deployment projects. In this role, you will serve as the operational and financial tracking hub for outside plant (OSP) construction builds. You will maintain data alignment across construction milestones, manage contractor invoicing and billing workflows, and ensure project documentation moves efficiently from pre-construction through final closeout.

Key Responsibilities

• Project Visibility & Tracking: Monitor construction deliverables, milestones, and deployment schedules using Excel reporting to provide real-time data alignment for Construction Managers and project leadership.
• Contractor Billing & Invoice Reconciliation: Process, review, and reconcile invoices from General Contractors (GCs) and subcontractors against contracts, purchase orders, and project budgets to ensure strict financial accuracy.
• Dispute Resolution & Discrepancy Management: Investigate and resolve contractor billing issues and payment inquiries, working cross-functionally with field managers to identify root causes and maintain vendor velocity.
• Financial Administration: Maintain organized records of all project financial transactions, including budget tracking, approvals, adjustments, and payment receipts.
• Project Documentation & Governance: Act as the central point of accountability for project records, permitting packages, and closeout deliverables to keep field teams moving on schedule.
• Process Improvement: Collaborate with internal teams and external partners to identify workflow bottlenecks, streamline invoice approvals, and improve reporting efficiency.

Qualifications & Requirements

• Industry Experience: Proven project coordination or project administration experience within broadband, fiber optics, OSP construction, or telecommunications infrastructure.
• Financial Acumen: Demonstrated hands-on experience with contractor billing, invoice reconciliation, budget tracking, and vendor financial workflows.
• Technical Tools: Advanced proficiency in Microsoft Excel (formulas, pivot tables, and multi-sheet reporting) and the Microsoft Office Suite.
• Analytical Problem-Solving: Ability to analyze complex tracking sheets, verify work-in-progress numbers, and catch billing discrepancies before approval.
• Communication Skills: Strong written and verbal communication skills to coordinate effectively across General Contractors, Construction Managers, and client project teams.
• Organization & Detail: Meticulous organizational habits with the adaptability to balance shifting priorities in a high-velocity build environment.
• Preferred: Hands-on experience with ArcGIS or similar GIS mapping platforms

WAVSYS is a national solutions company offering contract, permanent and turnkey staffing solutions by leveraging its international network of 20 offices covering USA, Canada, and the UK.