Executive Assistant - Onsite (Full Time, Day)

At Northbay Health, this highly visible position serves as a key administrative representative for Northbay Health, interacting professionally with employees, physicians, volunteers, and the public. Provides comprehensive administrative support and serves as a resource for the Ambulatory Division by managing executive calendars, coordinating meetings, travel, and events, and assisting with special projects that support organizational strategic goals and objectives. Responsibilities also include managing correspondence, preparing reports and business documents, and ensuring the efficient execution of administrative operations. This role requires exceptional organizational skills, initiative, critical thinking, discretion, and strong written and verbal communication with the ability to effectively manage multiple priorities in a fast-paced healthcare environment.

PRIMARY JOB DUTIES

1. Provides support to Ambulatory leaders as requested to meet organization strategic goals and objectives.
2. Manages the coordination of documents and reports including correspondence, regulatory and policies and procedures.
3. Maintains and assists with updating of safety, policies and procedures manuals including distribution.
4. Assists with operational programs and initiatives to support Medical Group practices.
5. Coordinates the outlook calendar and scheduling of meetings including committee distribution lists and updates. 
6. Maintains confidentiality in all aspects of the position.
7. Supports Governance Structure including meeting support.
8. Manages and maintains the ambulatory physician and staff directory.
9. Supports coordination of events and activities related to Ambulatory.
10. Completes special projects as requested. 
11. Performs other duties as assigned.