Property Administrative Assistant- Real Estate/Property Management!

Experienced working in commercial property management as a Property Assistant and looking for a new position ASAP? Seeking out a company that values their employees, while providing growth opportunity? Commercial Property Management firm is looking for a Property Administrative Assistant who is a team player to join their team in White Plains. This is a great opportunity to work for a fun group of people as the company onboards new properties! Company is a large third-party management firm in commercial office, retail and industrial spaces. This position will support a portfolio of buildings in the area. Position will be temporary to start with goal of being hired! When hired company provides amazing health coverage, opportunities for growth, and excellent perks for their employees!! This position will have support a dynamic Property Manager who is willing to train and develop staff!

Responsibilities and Duties

• Maintaining tenant and vendor relations
• Communicating with tenants on various work order requests
• Following up with vendors to ensure appropriate services provided
• Processing tenant move-in and move-outs
• Receiving invoices for multiple properties
• Coding and inputting invoices
• Managing high volume of information while remaining organized
• Coordinating vendor services
• Following up on accounts receivable
• Reviewing vendor bids and selecting contractors
• Coordinating preventative maintenance
• Assisting with various tenant or vendor questions
• Coordinating tenant appreciate events
• Ensuring certificates of insurance and business licenses are up to date
• Assisting with various specialty projects

Qualifications and Skills

• Must have prior accounts payable and invoice coding experience
• Ability to work well with a team
• Ability to work well under deadlines
• Strong customer service skills
• Proficient in Microsoft Office
• 2+ years in Office experience, minimum of 1 year in commercial property management

TORP Group is a recruitment firm that specializes in placing in: Property and Real Estate Management,
Administrative Support, Accounting, Construction Project Management, and Project Coordination. With a combined experience of over 40 years in the Recruiting industry, Trina Osborn and Bridget Isenberger team up TOgether as Recruitment Partners. Servicing multiple industries, we provide a consultative service to the company and job seeker alike. We are looking to make a direct impact on someone's life by finding them a new position, while at the same time contributing to the success of a corporation with providing them a new team member.