Receptionist

In office 5 days a week

Charlotte NC candidates only

Uptown Charlotte

Step into a front-facing role with a growing organization in Charlotte where you’ll be the first point of contact for clients, visitors, and staff. This is a permanent opportunity for a polished Receptionist who enjoys keeping a busy office running smoothly while delivering consistently high levels of service.

About the Role:

You will manage the front desk and reception area, ensuring all visitors and callers receive a professional and efficient experience. Working closely with internal teams, you will coordinate appointment schedules, support general office administration, and assist with HR-related tasks. Your contribution will help maintain a well-organized, welcoming, and compliant workplace.

Key Responsibilities:

* Greet visitors and clients, manage sign-in procedures, and direct them to the appropriate person or meeting room.

* Answer, screen, and route incoming calls and emails, providing accurate information and messages in a timely manner.

* Schedule and coordinate appointments, meetings, and room bookings, ensuring calendars are up to date and conflicts are avoided.

* Maintain front desk and reception area presentation, including managing mail, deliveries, and courier arrangements.

* Perform general administrative tasks such as data entry, document preparation, and maintaining office records.

* Support HR with filing personnel documents, preparing onboarding packs, and maintaining HR files and records.

* Organize and maintain physical and digital filing systems to ensure documents are easily accessible and properly archived.

* Coordinate with internal departments to support day-to-day office operations and resolve front-office issues promptly.

Key Requirements:

* Proven experience in a receptionist or front desk administration role.

* Strong appointment scheduling skills with the ability to manage multiple calendars.

* Excellent professional communication skills, both in person and over the phone.

* Demonstrated customer service focus with a calm, approachable manner.

* Effective time management skills with the ability to prioritize tasks in a busy environment.

* Solid administrative skills, including accurate data entry and document handling.

* Experience working with HR documentation and handling confidential information.

* Proficient with standard office software and telephone systems.

Desirable Skills:

* Experience in a corporate or professional services environment.

* Familiarity with HRIS or HR-related software systems.

* Knowledge of basic office policies and procedures related to HR and administration.

* Experience managing digital filing systems and document management tools.

Qualifications:

* High school diploma or equivalent.

* Additional certification in office administration, business, or a related field is preferred.

* Any HR-related coursework or certification is an advantage.

If you are a organized, service-focused Receptionist looking for a stable permanent role in Charlotte, this position offers a strong platform to use and grow your skills—apply now to be considered.