Accounting Specialist

We are looking for a detail-focused Accounting Specialist to support financial, payroll, and administrative operations for multiple affiliated companies in Ottawa Lake, Michigan. This Long-term Contract position is ideal for someone who can manage day-to-day accounting activity, maintain accurate records, and contribute to construction-related financial processes in a fast-paced environment. The role will work closely with project and leadership teams to help keep billing, payroll, compliance, and reporting activities organized and on schedule.

Responsibilities:
• Manage invoice entry, subcontractor payments, and employee reimbursement processing while ensuring documentation is accurate and complete.
• Support customer invoicing, payment follow-up, and account record maintenance to help keep receivables current and organized.
• Prepare contract-based, progress, and time-and-material billings in alignment with project terms and financial requirements.
• Reconcile bank accounts and company credit card activity and assist with closing tasks at month-end and year-end.
• Partner with project managers to monitor job costs, review budget activity, and help track committed project expenses.
• Coordinate lien waiver documentation by preparing, distributing, and confirming required records for compliance purposes.
• Process weekly payroll for office and field employees, including tracking hours by project, union classification, and local requirements.
• Compile union benefit reporting, assist with certified payroll and prevailing wage documentation, and provide support during labor or benefit audits.
• Maintain organized accounting, payroll, project, and employee files while also assisting with mail handling, document processing, job setup in Sage 100 Contractor, and special projects for leadership.• Associate or bachelor’s degree in accounting, finance, business administration, or a related discipline.
• At least 2 years of experience in accounting, bookkeeping, or payroll support.
• Hands-on experience with union payroll processing and fringe benefit reporting.
• Working knowledge of job costing and project-based accounting practices.
• Proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
• Background in construction accounting is strongly preferred.
• Experience with multi-state payroll, tax reporting, or Sage 100 Contractor is preferred.
• Strong attention to detail, sound judgment with confidential information, and the ability to manage multiple deadlines effectively.