Assistant Property Manager

Assistant Property Manager – Condominium / Cooperative

Location: Mineola, NY (On-Site)
Salary: $80,000–$85,000 Annually, Commensurate with Experience
Position Type: Full-Time

Position Overview

A well-established and reputable New York real estate property management company is seeking an experienced and highly organized Assistant Property Manager to join its team in Mineola, NY.

The successful candidate will work closely with an experienced Condominium/Cooperative Portfolio Manager, assisting with the daily management and operations of a portfolio of residential buildings located throughout Manhattan, Brooklyn, and potentially Queens.

This is an excellent opportunity for a motivated property management professional looking to further develop their career within an established and growing company.

This is an on-site position based in the company’s Mineola office.

Key Responsibilities

• Work directly with the Condo/Co-op Portfolio Manager to assist in overseeing daily operations of multiple residential properties.
• Serve as a point of contact for board members, residents, vendors, contractors, and building staff.
• Respond to resident inquiries, maintenance requests, and building-related concerns in a timely and professional manner.
• Coordinate maintenance, repairs, inspections, and preventative maintenance schedules.
• Communicate with vendors and contractors, obtain proposals, schedule services, and follow up on outstanding work orders.
• Assist with preparing board meeting packages, agendas, management reports, and correspondence.
• Track building violations, inspections, permits, and NYC compliance requirements.
• Assist with reviewing invoices, monitoring expenses, and maintaining property budgets.
• Maintain organized property records, contracts, insurance certificates, and other building documentation.
• Follow up on outstanding building issues and ensure timely resolution.
• Assist with capital improvement projects and ongoing building maintenance initiatives.
• Coordinate with accounting, administrative, and management teams to ensure smooth property operations.
• Provide administrative and operational support to the Portfolio Manager as needed.

Qualifications

• Prior experience in residential property management required, preferably with NYC condominium and cooperative properties.
• Experience supporting a Property Manager or managing multiple residential buildings strongly preferred.
• Familiarity with NYC building operations, maintenance procedures, and compliance requirements.
• Strong organizational skills with excellent attention to detail.
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize responsibilities, and meet deadlines in a fast-paced environment.
• Strong customer service skills and the ability to interact professionally with board members, residents, and vendors.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Experience with property management software preferred.
• Ability to work independently while collaborating closely with the Portfolio Manager.

Real Estate Property Management Company