Bookkeeper

Walbridge, OH

1st Shift

Job Duties:

·         Enter, verify and process vendor invoices with accurate company coding and supporting documentation.

·         Review rates, purchase authorizations and invoices for discrepancies, duplicate payments or errors.

·         Help reconcile vendor statements and organize records for payment approval.

·         Support truck company invoice review and verification where assigned.

·         Assist with customer invoicing, receipts, payment posting and receivables follow-up.

·         Review unpaid balances, investigate discrepancies and maintain organized customer documentation.

·         Help identify delayed or missing customer payments and support established collections procedures.

·         Help classify each company’s revenue, direct costs, overhead and operating expenses accurately.

·         Maintain organized digital documents and standardized accounting SOPs.

·         Use QuickBooks, Excel, Outlook and company operating systems to improve accounting accuracy and consistency.

·         Work closely with supervisor and the external bookkeeper, with appropriate separation of approval and transaction-entry duties.

·         Support bank and credit-card reconciliations and routine month-end closing.

·         Document intercompany transfers, charges, credits and balances accurately by legal entity.

·         Provide records and schedules to the outside bookkeeping service and accounting advisors for reconciliation.

·         Flag unusual entries or unexplained differences and support correction after approval.

Required:

·         At least three years of bookkeeping, accounting support or comparable financial administration experience.

·         Practical experience with accounts payable, accounts receivable, general ledger transactions and reconciliations.

·         Working proficiency with QuickBooks or comparable accounting software, Excel and Microsoft 365.

·         Strong attention to detail, confidentiality, follow-through and organizational skills.

·         Ability to maintain accurate records across more than one affiliated company.

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