Office Coordinator

About the role:

Join a well-established global publication focused on foreign policy and international affairs. As an Office Coordinator, you’ll support daily office operations, assist employees and leadership, coordinate supplies and vendors, and help with basic expenses, mail, and internal events. This is a great opportunity for an organized, service-oriented professional looking to grow in a polished, mission-driven environment.

Key Responsibilities of the Office Coordinator:

• Support daily office operations and keep the workplace running smoothly for staff and guests
• Provide administrative support to team members and leadership as needed
• Assist with coding expenses, processing invoices, and other basic finance tasks
• Order and manage office supplies, kitchen items, and general office inventory
• Manage incoming and outgoing mail and packages, including shipping and deliveries
• Serve as the friendly, go-to point of contact for internal staff requests
• Liaise with building management, IT, and vendors as needed
• Assist with internal events, ad hoc projects, and other duties as assigned

Qualifications for the Office Coordinator:

• Degree required
• 1+ years of administrative, office coordination, hospitality, or customer service experience preferred
• Service-oriented mindset with a genuine enjoyment of helping others
• Highly organized, detail-oriented, and able to juggle multiple tasks
• Comfortable with numbers and basic financial/expense tracking
• Proactive problem-solver who takes initiative without close supervision
• Excellent interpersonal and communication skills
• Comfortable with basic office technology and willing to learn new tools
• Positive, team-oriented attitude with a strong work ethic

We are a growing, well-established organization committed to building a talented team and creating an environment where employees can thrive. We pride ourselves on our collaborative culture, supportive leadership, and commitment to employee development. Our team values hard work, a positive attitude, and a willingness to learn. We offer an exciting opportunity to gain valuable experience, develop new skills, and grow professionally with a company that values its people.