Human Resources (HR) Assistant

We are looking for a detail-oriented Human Resources (HR) Assistant to support daily HR operations for a healthcare organization in Madison, Wisconsin. This is a Contract position that will provide administrative and employee support across onboarding, records management, compliance activities, and general HR coordination. The ideal candidate brings strong communication skills, sound judgment, and the ability to manage sensitive information while working effectively in a fast-paced environment.

Responsibilities:
• Support day-to-day human resources activities by maintaining organized employee files, processing documentation, and ensuring records are accurate and up to date.
• Coordinate onboarding tasks for new employees, including collecting required paperwork, assisting with candidate screening processes, and helping track completion of training items.
• Provide administrative support to the Human Resources Director by preparing forms, handling routine correspondence, and assisting with assigned HR projects.
• Help monitor adherence to HR policies, procedures, and regulatory requirements by reviewing documentation and escalating issues when needed.
• Respond professionally to employee, resident, and family inquiries, offering courteous assistance while maintaining confidentiality and professionalism in sensitive situations.
• Use sound judgment to prioritize daily assignments, manage interruptions effectively, and complete work with a high degree of accuracy and independence.
• Assist with orientation logistics for new employees and other employee-related activities to promote a positive and welcoming experience.
• Perform general office and clerical duties, including filing, document preparation, and use of standard office equipment to support efficient HR operations.• Bachelor’s degree preferred, ideally in Human Resources or a closely related field.
• Detail-oriented Human Resources certification is preferred.
• 1–2 years of experience in human resources or a comparable combination of education and practical experience is preferred.
• Familiarity with HR administration, onboarding processes, employee relations support, and candidate screening coordination.
• Experience working with HRIS platforms and processing employment-related paperwork accurately.
• Strong problem-solving skills with the ability to gather information, evaluate options, and address issues in a timely manner.
• Effective verbal and interpersonal communication skills, including the ability to remain composed, protect confidential information, and interact respectfully with diverse populations.
• Ability to perform physical tasks associated with the role, including standing or walking for extended periods and lifting or carrying up to 25 pounds unassisted.