Human Resources Assistant

Job Summary
The HR Assistant performs administrative tasks and services to support the effective and efficient operations of the human resources department. This role is crucial for assisting with the day-to-day HR needs of a dispersed, project-based workforce, including both field crews and office staff. The HR Assistant is the primary point of contact for many employee inquiries and plays a key role in maintaining accurate records and ensuring compliance.

Supervisory Responsibilities

• None

Duties/Responsibilities

• Maintains accurate and up-to-date HR files and records, including changes of address and other employee data for field crews.
• Answers questions from applicants and employees about company policies, benefits, and hiring processes; refers more complex questions to HR Manager.
• Supports the implementation of pay rate adjustments for field staff.
• Acts as a liaison between the company and employees working in the field and with external benefits providers.
• Assists with the hiring process, including preparing offer letters and some separation notices.
• Processes Verifications of Employment (VOE's) and responds to other basic inquiries.
• Perform periodic audits and maintenance of HR files and records, including I-9 forms and other compliance documents, to ensure all required documents for multi-state hiring compliance are filed correctly.
• Provides clerical support to the HR department, including managing a high volume of paperwork from a dispersed workforce.
• Performs other duties as assigned.

Required Skills/Experience

• Excellent verbal and written communication skills, with the ability to interact professionally with both administrative and field-based personnel.
• Excellent organizational skills and attention to detail, with a proven ability to manage a high volume of records.
• Proficiency with Microsoft Office Suite or related software.
• Prior-related office experience is preferred, particularly in a field services or project-based environment.
• An associates degree or equivalent experience in a related field is required.

Physical Requirements

• Ability to work on a computer for extended periods.
• Must have a reliable internet connection and a suitable home workspace.
• Ability to communicate effectively via phone, email, and video conferencing.
• Occasional lifting of office supplies or files (up to 15 pounds) may be required.