Data Processing & Email Handler – Virtual Administrative Assistant - Now Hiring

Our Studios is an expanding creative and digital arts business focused on digital artwork, graphic design, custom paintings, visual storytelling, and creative projects.

As we continue expanding our operations and developing our online business, we are looking for a dependable, organized, and detail-oriented Data Processing & Email Handler to assist with daily administrative operations, email correspondence, information management, and general digital office support.

This is an excellent opportunity for someone who enjoys working independently, handling administrative responsibilities, organizing information, and supporting a growing creative business.

The successful candidate will be responsible for the following:

1. Data Processing & Entry

• Enter, update, organize, and maintain business information in spreadsheets and databases.
• Process customer records, business documents, client information, and order details.
• Maintain accurate records of incoming orders, completed assignments, and pending transactions.
• Organize digital files, documents, and business records.
• Review information for accuracy, completeness, and consistency.
• Update Excel and Google Sheets databases regularly.
• Assist with preparing weekly and monthly administrative reports.

2. Email Management & Correspondence

• Monitor and manage incoming and outgoing business emails.
• Respond to routine email inquiries professionally and promptly using approved guidelines.
• Organize emails, categorize messages, and maintain an orderly inbox.
• Forward important correspondence to management when necessary.
• Prepare professional email responses, follow-ups, and business communications.
• Track client inquiries, project updates, and outstanding responses.
• Assist with scheduling online meetings and coordinating communications.

3. Administrative & Office Support

• Prepare and organize documents using Microsoft Word and Google Docs.
• Maintain digital records, invoices, receipts, and other administrative files.
• Assist with organizing client databases and contact information.
• Support daily office administration and general business operations.
• Track assignments, deadlines, completed tasks, and pending activities.
• Conduct basic online research and information gathering when required.

4. Order & Project Coordination

• Maintain records of incoming customer orders and project requests.
• Update order statuses and follow up on outstanding assignments.
• Organize project information and communicate relevant updates to management.
• Assist with tracking artwork, design assignments, and digital project submissions.
• Maintain accurate records of completed and pending client requests.

Applicants should meet the following requirements:

• Must have access to a reliable desktop computer or laptop.
• Must have a stable internet connection.
• Good written and verbal English communication skills.
• Basic knowledge of Microsoft Office, particularly Excel and Word.
• Familiarity with Google Workspace, including Gmail, Google Docs, and Google Sheets.
• Strong typing, data entry, and organizational skills.
• Excellent attention to detail and accuracy.
• Ability to manage emails and handle business correspondence professionally.
• Ability to work independently with minimal supervision.
• Good time-management skills and the ability to meet deadlines.
• Willingness to learn new digital tools and administrative systems.

Previous experience in data entry, virtual assistance, email management, customer support, or office administration is an advantage. However, candidates with strong organizational skills and a willingness to learn are encouraged to apply.

This is a flexible, remote position requiring an average commitment of 2–3 hours per day, approximately 10–15 hours weekly.

The candidate must be available to coordinate with management during agreed working hours based on the Central Standard Time (CST) schedule.

Applicants should be dependable, responsive, and capable of completing assigned tasks within established deadlines.

Compensation will be discussed based on experience, qualifications, availability, and the responsibilities assigned.

Additional hours may be available depending on business requirements and performance.

• Flexible remote working arrangement.
• Opportunity to work with an expanding creative and digital arts business.
• Professional guidance and direct communication with management.
• Opportunity to develop administrative and digital business skills.
• Potential for additional responsibilities and long-term collaboration.
• A supportive and organized working environment.

Interested candidates are invited to submit their applications with the following information:

1. A brief introduction about yourself.
2. Your previous experience in data entry, email handling, or administrative support.
3. Your familiarity with Microsoft Excel, Word, Gmail, and Google Sheets.
4. Your current availability and preferred working schedule.
5. Confirmation that you have access to a reliable computer or laptop and internet connection.
6. Your professional resume or CV, if available.

Important: We are looking for someone who can begin immediately or within a short agreed timeframe.

If you are organized, dependable, computer-literate, and interested in supporting the daily operations of a growing creative business, we encourage you to apply.

We look forward to hearing from you!

Required qualifications:

• Legally authorized to work in the United States

Preferred qualifications:

• 18 years or older