Bookkeeper - Full-time / Part-time

SUMMARY

Maintains accounting functions at the property, facilitates the movement of management and financial information, ensures accuracy and integrity of numbers and documentation and assists management with the operations of the hotel and restaurant.

• Reviews audit pack contents to confirm totals for tray balances, credit card batches and transmittals, and cash deposits against Property Management System reports.
• Verifies previous day’s audit is closed and transferred to corporate office.
• Counts cash and checks from deposit envelopes, fills out deposit slips and transports to bank.
• Counts and verifies amounts in Manager on Duty (MOD)  bank and property safe. Makes change for front desk and restaurant cash drawers and MOD bank.
• Reviews employee timecards and creates labor reports for supervisors to review and correct. Edits hours and maintains employee data as needed.
• Processes coded accounts payable invoices turned in by department heads. Reviews statements and reconciles balances.
• Creates and processes accounts receivable invoices and statements and makes collections calls. Writes off or adjusts accounts as required.
• Assists with credit card research to resolve discrepancies or disputes.
• Carries out month end activities and meets deadlines for P & L processing and closes out month in accounting system.
• Processes bi-weekly payroll. Collects payroll labor reports, new hire paperwork, activity slips, time off requests, etc. after supervisor approval and makes changes to payroll system. Downloads timekeeping data to payroll accounting system and updates manually as needed. Balances totals against timekeeping reports. Obtains approval signature from General Manager transmits payroll data to property corporate accountant. Faxes payroll back up forms and reports to accountant.
• Distributes paychecks and payroll reports to supervisors on pay day.
• Tracks benefits eligibility and hands out benefit enrollment paperwork to employees. Verifies completion of enrollment forms, makes copies for employee files and forwards originals to corporate benefits office.
• Maintains inventory of company forms and provides to employees. Creates new hire packets.
• Assists with scheduling and conducting new employee orientations
• Reviews for accuracy and completion, files and maintains security of employee paperwork and payroll reports.
• Processes workers’ compensation paperwork and responds to questions and requests for information from insurance company, healthcare providers and employees.
• Writes POA checks with general manager approval and balances POA account.
• Oversees security of property safe, MOD bank, cash drawers and deposits.
• Maintains, updates and backs up computer software and equipment.
• Implements, communicates and trains property employees on corporate, franchise or legal requirements.
• Responds to inquiries from outside agencies.
• Assists as Manager on Duty or at front desk as needed.

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EDUCATION and/or EXPERIENCE: Associate's degree (AA) or equivalent from a two-year college or technical school; or one to two years related experience and/or training; or equivalent combination of education and experience.