Meeting Planner - Full-time / Part-time

JOB TITLE: Conference Logistics Coordinator

CORESTAFF Services is looking for a Conference Logistics Coordinator for a unique client with an extraordingary reputation in Chevy Chase, MD. This position entails approximately 30 hours per month, with a more focused schedule on busy periods in March, April, May, October and November. Weekdays will vary but more often they are mid-week. The hourly rate for this position would be between $22 to$25/hr. depending on experience. Please submit resumes to johanna.waring@corestaff.com for immediate consideration.

Basic Qualifications:

• Bachelor’s degree or equivalent experience preferred
• Experience in customer service or hospitality-related services preferred
• Excellent communication skills
• Cooperative and solution-oriented
• Proficient computer skills in Word and Excel
• Able to work flexible hours during conferences

Job Description:

• Reports to the Conference Services Manager
• Works closely with Conference Services Coordinator
• Assist on various aspects of meeting preparation logistics and implementation
• Greet and check guests in and out of rooms
• Coordinate guest transportation needs (verify travel plans, reserve taxi, etc.)
• Facilitate guest requests, offer concierge service (schedule wake-up calls, direct to nearest store, offer sundries, etc.)
• Work on, proof or update internal meeting documents already created (master, arrival, departure, rooming lists, etc.)
• Use registration site (Certain) to create meeting documents, same as above
• Coordinate with operations staff - AV, kitchen, facilities and housekeeping - during meetings
• Communicate with ground transportation vendors, make reservations
• Enter attendee data in property management system (Virtual One)
• Check and block space through meeting space management system (Resource Scheduler)
• Program room keys
• Create name badges and tent cards
• Take inventory of office and conference supplies
• Facilitate guests departures
• Set up meeting rooms
• Escort guests as needed

CORESTAFF Services is an Equal Opportunity Employer - All qualified applicants will receive consideration without regard to race, color, religion, gender, national origin, age, disability, veteran status, or any other factor determined to be unlawful under applicable law. CORESTAFF Services is not associated with Core Staffing Services, Inc. which operates in the New York metro area.