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Secretary Specialist - F/c
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | Raiford, Florida |
About this job
OCCUPATION PROFILE
JOB FAMILY: OFFICE AND ADMINISTRATIVE SUPPORT
OCCUPATIONAL GROUP: OFFICE AND ADMINISTRATIVE SUPPORT
OCCUPATION: SEC & ADMIN ASST, EXPT LEGAL, MED & EXEC
43-6014
BROADBAND LEVELS: Level 1 -- Pay Band 001
DESCRIPTION
Preference will be given to current employees of the Florida Department of Corrections impacted by the consolidation of administrative functions.
This advertisement is for a career service position located at Lawtey Correctional Institution.
SALARY WILL BE DETERMINED IN ACCORDANCE WITH CURRENT PAY POLICY. EMPLOYEES ARE NORMALLY HIRED AT THE MINIMUM OF THE SALARY RANGE.
This is a responsible secretarial position reporting to the Classification Supervisor. Duties may include but will not be limited to the following: Types correspondence, reports, memorandums and other departmental data. Composes routine correspondence. Takes and transcribes minutes from staff meetings. Receives and responds to or redirects telephone inquiries from the public. Reviews and distributes all incoming and outgoing mail. Maintains files of office correspondence, reports and other materials. May distribute disciplinary reports weekly or may gather information needed in order to respond to offender grievances. Orders supplies and forms as needed. Maintains offender visiting records to include card file with up-to-date list of visitors or input visitor information into Offender Based Information System (OBIS).
KNOWLEDGE, SKILLS, AND ABILITIES:
Skills in typing.
Knowledge of basic filing practices.
Knowledge of basic arithmetic.
Knowledge of correct spelling, punctuation and grammar usage.
Ability to operate general office equipment.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with others.
If you experience problems applying on-line, please call People First service center at 1-877-562-7287. Or, you may fax a State of Florida Application to 888-403-2110. The Department is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
If you require an accommodation to participate in the application/selection process, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or the People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
Pursuant to Chapter 295, Florida Statutes, eligible veterans and spouses of veterans who are Florida residents will receive preference in employment and are encouraged to apply. However, applicants claiming Veterans' Preference must attach supporting documentation with each application submission that includes character of service (for example, DD Form 214 Member Copy #4) along with documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the closing date of the vacancy announcement. Documentation is based on the type of veteran preference claim. For information on the supporting documentation required, click here.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Successful completion of a urine drug test will be a condition of employment
Applications will be accepted until 11:59 PM on the closing date.
JOB FAMILY: OFFICE AND ADMINISTRATIVE SUPPORT
OCCUPATIONAL GROUP: OFFICE AND ADMINISTRATIVE SUPPORT
OCCUPATION: SEC & ADMIN ASST, EXPT LEGAL, MED & EXEC
43-6014
BROADBAND LEVELS: Level 1 -- Pay Band 001
DESCRIPTION
Preference will be given to current employees of the Florida Department of Corrections impacted by the consolidation of administrative functions.
This advertisement is for a career service position located at Lawtey Correctional Institution.
SALARY WILL BE DETERMINED IN ACCORDANCE WITH CURRENT PAY POLICY. EMPLOYEES ARE NORMALLY HIRED AT THE MINIMUM OF THE SALARY RANGE.
This is a responsible secretarial position reporting to the Classification Supervisor. Duties may include but will not be limited to the following: Types correspondence, reports, memorandums and other departmental data. Composes routine correspondence. Takes and transcribes minutes from staff meetings. Receives and responds to or redirects telephone inquiries from the public. Reviews and distributes all incoming and outgoing mail. Maintains files of office correspondence, reports and other materials. May distribute disciplinary reports weekly or may gather information needed in order to respond to offender grievances. Orders supplies and forms as needed. Maintains offender visiting records to include card file with up-to-date list of visitors or input visitor information into Offender Based Information System (OBIS).
KNOWLEDGE, SKILLS, AND ABILITIES:
Skills in typing.
Knowledge of basic filing practices.
Knowledge of basic arithmetic.
Knowledge of correct spelling, punctuation and grammar usage.
Ability to operate general office equipment.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with others.
If you experience problems applying on-line, please call People First service center at 1-877-562-7287. Or, you may fax a State of Florida Application to 888-403-2110. The Department is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
If you require an accommodation to participate in the application/selection process, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or the People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
Pursuant to Chapter 295, Florida Statutes, eligible veterans and spouses of veterans who are Florida residents will receive preference in employment and are encouraged to apply. However, applicants claiming Veterans' Preference must attach supporting documentation with each application submission that includes character of service (for example, DD Form 214 Member Copy #4) along with documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the closing date of the vacancy announcement. Documentation is based on the type of veteran preference claim. For information on the supporting documentation required, click here.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Successful completion of a urine drug test will be a condition of employment
Applications will be accepted until 11:59 PM on the closing date.
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