ADMIN ASST/DIRECTOR- Newark, NJ - Full-time / Part-time

POSITION PURPOSE - 
Performs full administrative and general office duties in support of a Director and/or department. 

MAJOR TASKS, RESPONSIBILITIES AND KEY ACCOUNTABILITIES - 

• Schedules and coordinates appointments and makes arrangements for meetings, conferences and travel to ensure effective management of supervisor' s/department' s calendar.
• Screens telephone calls and resolves or refers them as appropriate.
• Prepares routine letters, memorandums, agendas, presentations, forms, etc.
• Responsible for establishing and maintaining official documents and records in appropriate files to ensure organization of materials.
• Performs clerical duties such as typing, note taking, and managing daily mail to make certain that order is maintained within the office or department and documents are accurate.
• Maintains Director' s email and voicemail correspondence to maintain adequate and timely communication.
• May require some light accounting/budget review.

NATURE AND SCOPE -

• Provides primary support to a specific supervisor and/or department.
• No direct reports.
• Typically has frequent contacts outside the workgroup.
• Typically assignments follow existing routines or instructions.
• Typically considers among a few options and past practice when solving problems
• Typically, guidance is always available and prior permission is required before changing work methods.

ENVIRONMENTAL JOB REQUIREMENTS - 
Must meet reasonable deadlines, quotas or demands for accuracy and/or may be involved in some mildly difficult situations.

MINIMUM QUALIFICATIONS - 

Must be eighteen years of age or older.

Must pass the Drug Test.

Must pass pre-employment test if applicable.


EDUCATION REQUIRED - 
The knowledge, skills and abilities typically acquired through the completion of a high school diplomas and/or GED. 

YEARS OF RELEVANT WORK EXPERIENCE - 2

PHYSICAL JOB REQUIREMENTS - 
Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles. 

PREFERRED QUALIFICATIONS - 
Associate degree is preferred. 

KNOWLEDGE, SKILLS, ABILITIES AND COMPETENCIES -

• PC skills, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet.
• Strong written/verbal communication skills, strong organizational skills and attention to detail, strong interpersonal skills.
• Skills in operating office equipment (e.g., fax, copier, phone, etc.)