Commission Deputy Clerk I - Full-time / Part-time

OCCUPATION PROFILE JOB FAMILY: LEGAL OCCUPATIONAL GROUP: LEGAL SUPPORT OCCUPATION: JUDICIAL LAW CLERKS 23-1012 BROADBAND LEVELS: Level 1 -- Pay Band 005 Level 3 -- Pay Band 010 NOTE: Applicant must have strong grammar and English skills and be comfortable with technology and many different software programs. Preference will be given to applicants with a history/familiarity with transcription and/or dictation. DESCRIPTION This is work assisting hearing officers, lawyers and/or judges by researching or preparing legal documents or acts as custodian of official court records and of administrative proceedings. Some positions in this occupation may be responsible for coordinating work and supervising employees. EXAMPLES OF WORK Supervises employees by assigning work, reviewing progress and assessing performance. Answers routine questions regarding legal issues. Files pleadings and other legal documents with court clerk or receives and accepts pleadings. Maintains case and other administrative files, court calendars and litigation timetables. Prepares legal documents. Delivers or directs delivery of subpoenas or other legal documents to witness and parties to action. Keeps and monitors legal volumes and/or software to ensure that law library is up-to-date. Prepares records on appeal and indexes to records on appeal. Manages, receives and records all legal filings. EXAMPLES OF JOB CHARACTERISTICS Getting Information Needed to Do the Job Observing, receiving, and otherwise obtaining information from all relevant sources. Analyzing Data or Information Identifying underlying principles, reasons, or facts by breaking down information or data into separate parts. Identifying Objects, Actions, and Events Identifying information received by making estimates or categorizations, recognizing differences or similarities, or sensing changes in circumstances or events. Evaluating Information Against Standards Evaluating information against a set of standards and verifying that it is correct. Communicating With Other Workers Providing information to supervisors, fellow workers, and subordinates. This information can be exchanged face-to-face, in writing, or via telephone/electronic transfer. Making Decisions and Solving Problems Combining, evaluating, and reasoning with information and data to make decisions and solve problems. These processes involve making decisions about the relative importance of information and choosing the best solution. Performing Administrative Activities Approving requests, handling paperwork, and performing day-to-day administrative tasks. Communicating With Persons Outside of the Organization Communicating with persons outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged face-to-face, in writing, or via telephone/electronic transfer. Documenting/Recording Information Entering, transcribing, recording, storing, or maintaining information in either written form or by electronic/magnetic recording. Organizing, Planning, and Prioritizing Developing plans to accomplish work, and prioritizing and organizing one's own work.