Sr Administrative Assistant - Base Operations

Reach Your Peak at Vail Resorts. You're someone who pushes boundaries and challenges the status quo. You're brave, ambitious and passionate in everything you do. And we want you on our team. Pursue your fullest potential and never settle in the quest to deliver extraordinary guest service. Join one of the world's 50 most innovative companies as named by Fast Company, and re-imagine a mountain resort experience with us. Welcome to Vail Resorts. Reach Your Peak.

Job Summary: Provide Administrative and Operational Support to the Base Operations Departments, Managers and to the Director of Base Operations.

 This position requires a well organized individual with office experience and a high level of computer literacy. The Administrative Assistant will work with the reporting departments and their systems specifically while complying with company standards. 

 

Responsibilities: 

• Working with department managers to track, organize, and process their business operations systematically to Vail Resort standards
• Assist all reporting departments with ordering operating supplies, materials, tools & equipment
• Responsible for shopping better alternatives for operating expenses for reporting departments
• Assisting managers with T&L
• Assist Department Managers with employee paperwork as needed
• Assist the Director with projects that require a higher level of understanding of business performance and practices.
• Assist the Director with accountability in all aspects of business performance. 
• Assist Director in building and monitoring department budgets
• Manages checkbooks for all departments and work with managers on monitoring budgets
• Coaches, seeks counsel and advises management as needed regarding a variety of issues and problems or potential problems.  Is responsible for keeping the department informed, in a timely manner, of all issues the Administrative Assistant becomes aware of affecting, or which may affect, employees, management or ownership.
• Jump into operations where needed - cross trained and acting as a team leader in all departments.

• Performs routine office tasks which include, but are not limited to, record keeping, radio dispatching, updating policies and procedures,  handling phones, mail,  coordinating meetings, travel arrangements, establishment and maintenance of filing systems.
• Mountain money issuance and tracking
• Receives all resort maintenance requests and dispatches them in a timely manner
• Follows up on resort maintenance requests for completion and quality control
• Manages Landport software system
• Works with outside contractors to schedule estimates and repairs
• Initiates contracts, CAF’s and other legal documents as required for outside contractors
• Manages capital expenses
• Works within Coupa to create and manage requistions
• Manages all accounting forms and paperwork

Kirkwood is for those that embrace the big mountain lifestyle and are as passionate about skiing and riding as they are about creating amazing experiences for our guests. Magical, raw, expansive and remote…Kirkwood is the stuff of legend. We’re famous for legendary snowfall, challenging inbounds terrain, backcountry guided tours and premier avalanche education programs. Those that come here come for an adventure unique to Kirkwood! Join our close-knit team working at one of the most stunning alpine resorts in the country.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID 134161