Department Administrator Senior - Full-time / Part-time

Location: Houston, TX

Duration: 6 Months

The candidate MUST have experience with RECORDS MANAGEMENT and should be proficient in Microsoft systems

Knowledge of SharePoint is preferred

Understanding of electronic records management including applying metadata is important

KEY RESPONSIBILITIES / ACCOUNTABILITIES

Assists in the operation and maintenance of the Records Center (both physical and electronic records), including reference, retrieval, disposal activities, and data entry.  

•             Sorts, classifies, codes, and files documents for inclusion into employee personnel files as well as integration into HR systems. 

•             Prepares new files within file classification plan in SharePoint. 

•             Retrieves, compiles, and distributes requested records, information, files or media using an electronic case management system. 

•             Refiles records, files, and storage containers in the physical record center. 

•             Accesses, compiles, gathers and issues requested records and information. 

•             Maintains accurate check-in/check-out system. 

•             Receives and processes records requests from internal customers and external agencies. 

•             Receives and processes records transferred to inactive storage in accordance with established schedules. 

•             Processes obsolete records for destruction, in accordance with retention policy and established procedures. 

•             Handle special projects as assigned. 

ESSENTIAL QUALIFICATIONS / REQUIREMENTS

•             High School Diploma or equivalent 

•             Some college preferred 

•             Entry level 

•            Expert computer skills including advanced knowledge of: MS Office Word and Excel, Adobe Acrobat Standard and company-specific databases including, but not limited to, SAP, SharePoint, InSight, RecruitLink, LearnLink, ExitLink, and PerformanceLink/Achieve.  Must also have the capability to work within current external vendor databases

•             Experience with appraisal, inventory, classification and records management knowledge experience preferred

PREFERRED QUALIFICATION / REQUIREMENTS

•             Detail oriented with a high level of professionalism and confidentiality 

•             Must have flexibility to operate in a fast paced, high-volume environment with stringent deadlines and possess strong analytical, organizational and multi-tasking skills 

•             Strong commitment to customer service 

•             Must have the ability to work well with others and demonstrate teamwork 

•             Possess the ability to leverage interpersonal skills while working effectively with co-workers in a team-oriented environment 

•             Possess fundamental understanding of records management concepts, standards and best practices including retention schedules 

•             Ability to communicate effectively with peers, HR and managers 

•             Ability to challenge incomplete or inaccurate information. 

•             Possesses a keen attention to detail. 

•             Results oriented, self-disciplined and internally motivated