Fuel Inventory Edit Specialist

Are you curious about solving complex business challenges for a leading convenience retailer?  Do you have a passion for cross functional collaboration?  Then you may be the perfect addition to our team! 
Cumberland Farms is one of the fastest-growing convenience retailers in the United States, committed to becoming America’s #1 ‘one-stop’ destination. The business has an established pedigree of delivering excellent fuel, grocery and merchandise, and food service. Headquartered in Westborough, Massachusetts, our Company has grown to over 1,500+ locations across the United States employing over 18,000 team members.  You can find us operating under the following store banners: Certified Oil, Cumberland Farms, Fastrac, Kwik Shop, Loaf N Jug, Minit Mart, Sprint Food Stores, Tom Thumb, Turkey Hill, and Quik Stop. Our US headquarters in Westborough, MA is home to our Store Support Center, Company Warehouse, and Culinary Center.
 
What We Offer:
Competitive Wages
Work today, get paid tomorrow through our earned wage access program*
Paid Time Off
Medical/Health/Dental Coverage
401K with Company Match
Team Member Discounts
Tuition Reimbursement
Employee Assistance Program
Health Savings Account
Company Spirit Days
Employee recognition and awards
And much more!
 
Position Summary:
The Fuel Edit Specialist position is responsible for the matching of fuel bill of ladings to the fuel deliveries posted by the stations and resolving any mis-matched fuel deliveries utilizing various systems such as PDI Enterprise, Titan, and Fuel Vendor/Carrier Portals. The position is also responsible for matching vendor fuel invoices to the confirmed bill of lading and resolving any price discrepancies with the Petroleum Operations team.
Responsibilities: 
1.       Matching off fuel deliveries posted by the stations to bill of ladings received from the fuel terminals in the PDI system.
2.       Matching of confirmed bill of ladings to vendor fuel invoices in the PDI system.
3.       Initiate communication with and work collaboratively with EG’s Fuel Carriers and Vendors when discrepancies between deliveries, BOLs and invoices arise including obtaining missing invoices.
4.       Obtain missing paperwork from stations and manually entering missing Delivery, Bill of Lading and/or Fuel invoice into the system.
5.       Communicate and collaborate with Petroleum Operations on costing differences between cost in the PDI system and what vendor is invoicing for.
6.       Initiate communication with vendors to receive credit/rebills when vendor costing is incorrect and manually processing them in the system
7.       Collaborate with EG Tax Department when there are tax discrepancies between the system and the vendors invoices and work towards resolution
8.       Review stations fuel inventory and communicate abnormal findings to supervisors.
9.       Research fuel inventory discrepancies for the station when there are instances of: cross drops, missing deliveries, ATG issues, missing sales and missing or incorrect fuel readings.
10.    Collaborate with IT to resolve ATG issues when they arise to ensure correct readings are going into the system
11.    Verify cross drops with the Petroleum Operations team and then work with Carrier to get fuel pumped out from station and then re-supplied
12.    Communicate with Retail Accounting to receive Credit Card reports in order to enter in missing sales.
13.    Collaborate with Store Edit Specialists within the Retail Revenue team to ensure missing sales are applied to both Fuel and Merchandising Sales for the specific station
14.    Using the Titan system to get correct fuel readings and manually correcting the stations paperwork when not entered correctly
15.    Communication with stations directly (via phone or email) when any issues arise as well as dealing with District and Regional Managers to ensure issues are resolved
 
Working Relationships: IT, Petroleum Operations, Store Operations (Store/Station Managers, District and Regional Managers), Tax Department and Store Edit Specialists to ensure all issues with Fuel are resolved in a timely manner. Frequent communication with external fuel vendors/carriers.

Minimum Education: HS Diploma or GED
Preferred Education: Associates in business or related
Minimum Experience:1 year of office experience
Preferred Experience: 3+ years of office experience, working knowledge of PDI and good problem solving skills 
Soft Skills: 
Ability to multi-task
Excellent oral and written communication skills
Strong interpersonal skills
Attention to detail
Hours & Conditions: Typically Monday - Friday, 8+ hour days in office setting 
Travel: No travel required
Physical Requirements: Minimal physical effort required; sitting / standing at computer for long periods of time.  Ability to maneuver and lift up to 10 lbs.
$20.66-$27.54

At Cumberland Farms, it’s important that our employees reflect the world we live in and the communities we serve. We celebrate our differences, so your unique background and skillset could bring a wonderful new perspective to our team. If you have a passion for delivering exceptional results, thrive in a fast-paced corporate environment, and bring experience in business management or related areas, we'd love to meet you - even if you don't meet every single requirement.
Consistent with Massachusetts Pay Transparency Law, we’re sharing the base salary range for this position. Final pay within this range will be based on your skills, experience, and qualifications. Base pay represents just one part of our total rewards approach. We’re proud to offer a variety of financial and non-financial benefits that invest in your overall growth, well-being, and career journey.